Administrative Assistant - School of Law

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Emory Law seeks an Administrative Assistant to provide assistance to faculty members as well as other school leadership as assigned.  The Administrative Assistant facilitates the successful completion of processes for faculty members by adhering to university or school policy.  The ideal candidate is a person passionate about legal education as well as providing support to others.  In your first year, you can expect to learn from other professionals about legal education while making strides make continuous improvement of the support of the goals of the school.  This is an in-person position requiring physical presence on campus during the academic year (generally August – May) with potential for limited remote work in the summer (June and July).  If you are a future-focused administrative professional seeking a new career challenge where your work will have an impact, we welcome your application.     

 

JOB DESCRIPTION:

 

• Provides administrative support for Emory Law faculty including general management, a research environment, or a specific program,
• Ensures office activities comply with Emory policies and procedures,
• Responds to incoming correspondence including, but not limited to, email, mail, and telephone calls,
• Maintains calendars and prioritizes meeting requests,
• Reviews incoming correspondence and identifies items of special interest; handles routine correspondence and prepares appropriate responses,
• May complete forms, grant applications, and/or correspondence,
• Prepares charts and graphs for reports and presentations,
• Creates and edits scientific, programmatic or other reports associated with the law school,
• Schedules meetings and handles logistics for meetings and special events,
• Prepares materials for meetings and special events,
• Initiates, processes, and maintains records and invoices,
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures,
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements,
• Plans and coordinates travel arrangements,
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports,
• Establishes and organizes filing systems,
• Oversees ordering and maintenance of office supplies,
• May supervise or direct the work of support staff and/or students, and
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: 

 

• A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
• Proficiency with various personal computer software applications.
• Positions in this classification may require keyboarding skills.

PREFERRED QUALIFICATIONS:

 

• Proficient with the Microsoft suite including Outlook, Excel, Word, and PowerPoint.
• Outstanding data management, administrative, organizational, and interpersonal skills. 
• Strong attention to detail. 
• Must be willing to learn and implement new technologies to enhance task performance. 
• Excellent English oral and written communication skills. 
• Ability to initiate and follow-through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team and balance competing assignments. 
• Experience working in or demonstrated ability to work with diverse constituencies and support an inclusive environment. 
• Experience in higher education, law firm, and/or public service agency.

 

To Apply:

 

• Applicants will be considered on a rolling basis until the position is filled with a first review on March 11.
• First round interviews occur via zoom the week of March 18.
• Final in-person interviews occur the week of April 1.
• The position will ideally start in late Aprill
• Cover Letter
  • We acknowledge that it takes time to complete a cover letter. We use the cover letter in our hiring process to evaluate communication skills. 
  • While a cover letter is not required to apply, providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory Law will enable us to assess your qualifications and suitability more efficiently and effectively for this position.

 

More About Emory Law: 

 

Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities that enable our alumni to become respected professionals and leaders in a rapidly changing world. Together, our community is working to secure a more fair and just society by advancing the rule of law.  Our innovative strategic plan seeks to fuel the ambitions and success of the students, staff and faculty who are drawn to join the Emory Law community.  We need people like you to join us so that our vision becomes reality. 

 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

Not ready to apply? Connect with us for general consideration!