Administrative Assistant, Part Time

Details

Posted: 28-Mar-24

Location: New Brunswick, New Jersey

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 224497

Position Summary:

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Office of Global Health at the Robert Wood Johnson Medical School.
Administrative Assistant for Global Activities provides high level confidential, administrative services and support services within the Office of Global Health at RWJMS.
Among the key duties of this position are the following:

• Assists and supports the Program Manager and Associate/Assistant Dean of Global Health in full capacity.
• Assists the Program Manager in office operations, including secretarial/clerical work, space and office equipment, internal reporting systems and ordering supplies and materials. Suggests methods for office improvement. Tracks department's operations budget, obtains PO's, Check Requests, and supplies as needed, and provides input to preparation of departmental budget.
• Maintains department calendar, establishing priorities and scheduling appointments.
• Serves as a liaison between department and administrative units such as Purchasing, Human Resources, IST, Accounting.
• Assists in the maintenance of records and files. Prepares, updates reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Interacts with medical students, residents and fellows and provides them with information. Is the initial point of contact for the Office of Global Health, RWJMS.

Minimum Education and Experience:

• Associate's degree.
• Two years of relevant administrative/secretarial experience.
• Experience working with standard electronic communication/programs, not limit to Microsoft word, Excel, Outlook, PowerPoint, Adobe, Zoom, Teams, Canvas, basic website software, RU Market Place.
• Equivalent experience, education and/or training may be substituted for the education requirements. 

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• Physical Demands: Sitting, standing, walking, talking, hearing, no special vision requirements. Must be able to lift or exert force up to 25 lb.
• Work Environment: Office environment, with computer and phone set.

Posting Number: 24ST0705

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About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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