Administrative Assistant III

University of Colorado | Anschutz Medical Campus 

College of Engineering, Design and Computing

Department of Bioengineering / Assistive Technology Partners

Administrative Assistant III

Position #723335 Requisition #23006

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The College of Engineering, Design and Computing - Department of Bioengineering Campus seeks an Administrative Assistant III to work in the Center for Inclusive Design and Engineering’s  Assistive Technology Clinic located on  the Denver Campus in downtown Denver.

The Center for Inclusive Design and Engineering (CIDE)  is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado Denver|Anschutz Medical Campus. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development. This full-time University Staff (non-classified) position will work at our Auraria Campus, downtown UC Denver location..

Examples of Work Performed:  

• Front desk receptionist duties, including: answering phone, faxing and copying; sorting and distributing mail; greeting and registering patients in the clinic according to established protocols; and providing customer assistance to individuals with disabilities who may need assistance in completing necessary forms.
• Primary administrative support for CIDE’s Assistive Technology Clinic program , including: managing and tracking referrals; insurance/payer verification; scheduling and appointment management; billing and financial tracking; medical records management in electronic medical records system; and creating, maintaining, and running reports.
• General CIDE program support , including: maintaining shared office space and equipment; management and procurement of general office supplies; working with bioengineering students to schedule clinic observations; assisting with annual fundraising events and special projects; providing support to CIDE faculty and leadership as needed; attending weekly staff meeting and providing minutes.
• Providing responsive high-quality customer service to clients, students and visitors over the phone, in person and through e-mail.

This position will work Monday through Friday 8 a.m. to 5 p.m. and is also responsible for opening and closing the office. This position will be required to maintain strict confidentiality under HIPPA guidelines, and treat faculty, therapists, staff, clinic clients, and visitors with respect. Professionalism in dress and behavior is essential.

Salary and Benefits:

The hiring salary range for this position has been established as $44,052 – $48,696 and is commensurate with skills and experience.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits  

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation   

Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/ Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans.  The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

 Minimum Qualifications:

• Graduation from an accredited college or university with a bachelor’s degree in Business Administration, Marketing, Communication, Management, Educational Administration, Speech Language Pathology Assistant, Occupational Therapy Assistant or other related field. 
• At least one year of general clerical experience with experience in office administration/coordination, with responsibilities in areas such as customer service, medical record management, clinic scheduling or billing.
• Experience utilizing MS Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings, appointments, and conferences.
• Experience utilizing Microsoft Word to develop, edit and update reports, letters and correspondence.

Preferred Qualifications:

• Experience utilizing Microsoft Excel to create, revise, and maintain spreadsheets.
• Experience and knowledge with an electronic medical records system.
• Experience and knowledge with processing and billing of medical insurance.
• Experience interacting with persons with disabilities.
• Experience processing deposits of checks and credit cards and tracking financial data.
• Experience creating and maintaining both electronic and manual filing systems.
• Experience providing administrative assistance to faculty, staff and students within a higher education program and/or medical practice environment.
• Candidates that are Bilingual (Spanish) are Preferred

Competencies / Knowledge, Skills and Abilities:

• Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors.
• Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
• Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
• Proven knowledge of word processing, spreadsheet software, Email, and internet access software.
• Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
• Solid ability to work with accuracy and attention to detail and solid knowledge of money handling and mathematics.