Administrative Assistant III

College of Community Innovation and Education Toni Jennings Exceptional Education Institute:

Toni Jennings Exceptional Education Institute (TJEEI) is dedicated to preparing and retaining exceptional student education teachers and related professional educators who serve children and adults with special needs. In collaboration with Central Florida partners, TJEEI provides families of children with disabilities, UCF faculty and students, and educators access to current information, resources and opportunities. Through teaching and research clinics, UCF faculty and students associated with the institute offer services to students with disabilities and their families focused on assessment, behavior, reading, mathematics and community counseling.

The Opportunity:

The UCF College of Community Innovation and Education Toni Jennings Exceptional Education Institute is accepting applications for an Administrative Assistant III. This position is responsible to the Director of the Toni Jennings Exceptional Education Institute and to the Director of the Lockheed Martin (LM)/UCF Mathematics and Science Academy. This position provides direct administrative support to the programs, initiatives, and partnerships overseen by these two directors.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Support TJEEI staff with grant, partnership, and initiative communications.

• Connect TJEEI resources with partner constituents to increase student services and research outcomes.

• Assist TJEEI leadership in the day-to-day operations of ongoing projects.

• Support planning and coordination of project development in TJEEI.

• LM/UCF Mathematics and Science Academy: Responsible for processing budget activities such as but not limited to invoices, tuition payments, third party payments, and classroom enhancement grants.

• Compile records and maintain information related to budget, website and PR, travel, documentation, supplies, etc.

• Assist/support LM/UCF Mathematics and Science Academy director and program coordinators with application review, recruitment and registration, programs of study, graduation documentation, orientations, coordinating events, course schedules, etc.

• Responsible for responding to questions and collecting, compiling, and maintaining information needed for evaluation and foundation reports for the Lockheed Martin/UCF Mathematics and Science Academy.

• Responsible for maintaining Mathematics and Science Scholar (student) databases, evaluation reports, and foundation reports for both the K-8 Mathematics and Science Master’s Program and TMAST via email, phone and in-person as needed.

• Other duties as assigned to help advance the vision, mission, and goals of the TJEEI.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• History of supporting grant and development initiatives.

• Supporting large complex teams.

• Experience working with diverse stakeholders including K-12 school districts.

• Experience coordinating events, schedules, expenditures, travel, and application review.

Additional Application Materials Required:

UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://www.ucf.edu/jobs/. In addition to the online application, interested candidates should upload a cover letter, and a current curriculum vitae.

NOTE: Please have all documents ready when applying so they can be simultaneously uploaded. Once the online submission process is finalized, the system does not allow applicants to submit additional documents later.

Special Instructions to the Applicants:

The selected candidates will be required to submit official transcripts (and, as applicable, U.S. degree equivalency evaluations) documenting the conferral of their qualifying academic credentials. Questions regarding this search may be directed to Trey Vasquez at [email protected].

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide click here .

Additional Requirements related to Research Positions:

Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.

The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, post-doctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

College of Community Innovation and Education (CCIE) - Toni Jennings Exceptional Education Institute (TJEEI)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

05-23-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.