Administrative Assistant III

Job Opening ID: 64994
Reports To: Mgt. Svc. Officer 3, Supervisor
Working Title: Administrative Assistant III
Department: Pathology
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources.
 
Under the general supervision of the Pathology & Laboratory Medicine Finance Manager, the incumbent is responsible for all purchasing and reimbursement activities for the department. Purchases and reimbursements may vary in complexity and can include, but is not limited travel, business or entertainment meetings, honoraria, awards, and other miscellaneous items that require different forms of payment and back up. Maintains accurate records and documentation in support of all transactions, serves as primary contact and facilitator for all purchases, reimbursements, disbursements, one-time payments using UCI's Kuali Financial System. Responsibilities include knowledge of university policies and procedures as they pertain to procurement, accounting, contracts, travel, and business rules. Also, the incumbent is responsible for booking and processing travel reimbursements for the department. In addition, individual will be the Equipment Manager for the department entails keeping equipment list up to date for the annual equipment inventory.
 
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 

The expected pay range for this recruitment is $23.24 - $28.28 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate).
 
Department Website:
 

https://www.pathology.uci.edu/
 

Required:
 

• 2- 4 years of relevant experience in academic setting
• BA/BS or equivalent combination of education and experience
• Ability to effectively process procurements, contracts and travel in accordance with university policies and procedures. 
• Ability to maintain strict confidentiality. Ability to work effectively in a team environment.

 
Preferred:
 

• Demonstrated ability to perform assigned duties independently and effectively, remaining flexible and responsive to changing priorities. 
• Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions. 
• High degree of proficiency in software applications, including Outlook, Word, PowerPoint, and Excel. 
• Working knowledge of university policies, procedures, and organizational structure including Financial, Purchasing, and Travel functions

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]