Administrative Assistant III

Administrative Assistant III
Job Number
Full/Part Time
Schedule
Salary
30146770 Full Time 8AM - 5PM $56,982 - $81,683
Position Information

The Administrative Assistant III will support the planning, development, management, and implementation of all phases of accounting administration. Responsible for financial support to faculty, staff, and students for the Black Study and Society Environment Health Equity departments. Provide accounting functions such as analyzing, monitoring, preparing and recording financial information to reflect the condition of the Units and provides other statistical data to control operations. Event coordination; plans and executes events such as lectures, colloquia, conferences, luncheons, receptions, and meetings. Arranges room scheduling, room set-up, media resources, catering, parking, and other event needs. Transact procurement and disbursements, performs financial analysis of funding sources by retrieving, organizing, and validating data, and serves as Transactor and/or Reviewer. Prepares and processes expenses as appropriate; interprets and implements procedures to ensure compliance with university policies and agency specific terms and conditions. Maintains fiscal integrity for all transactions, ensuring supporting documentation is in auditable and reportable condition. Act as Pro-card Department Card Administrator (DCA). Ensures adequate follow-up on all requests related to purchasing, travel, entertainment, reimbursements, accounts receivable billing, and returns for credit.

The full salary range for the Administrative Assistant III is $26.09 - $37.40 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Education
Experience
Experience
Requirement
One (1) to two (2) years of administrative work experience; and a Bachelor's degree in a related field; or an equivalent combination of college education and professional experience (e.g. 5 years of administrative work experience). Required
Experience with finance and business operations such as placing orders, tracking inventory and processing payments. Required
Special Conditions
Special Condition
Requirement
Overtime Required
Travel Outside of Normal Business Hours Required
Minimum Requirements

Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.
Skill in creating and editing spreadsheets and reports using PC applications Word and Excel to analyze and summarize accounting data.
Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast paced environment.
Demonstrated experience processing complex financial accounting transactions with an on-line financial system.
Ability to interact and communicate effectively, both orally and in writing, with a diverse group of students, faculty, professional staff, administrators, and campus personnel.
Ability to interpret and effectively articulate complex policies and procedures, both orally and in writing.
Skill and experience with identifying account variances and researching accounting discrepancies.
Ability to and maintain cooperative working relationships and work in a team environment.
Excellent interpersonal skills including tact, diplomacy, adaptability, skill in recognizing politically sensitive situations, and maintain confidentiality at all times.
Budget management skills and ability in the practical application of fractions, percentages, performing routine statistical, and mathematical computations.
Analytical skills and the ability to independently research questions and make appropriate contacts for problem solving.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Skill using Windows platform applications such as Microsoft Word and Excel
Demonstrated administrative experience working with financial accounting.

Preferred Qualifications

Knowledge of UC financial and administrative policies and procedures, particularly those related to event planning and purchasing.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details