Administrative Assistant II

Position Title:
Administrative Assistant II

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:
Experience in or with health and exercise or related field
Demonstrated experience providing administrative support
Experience preparing reports and other professional communication
Demonstrated experience in customer service
Experience with Microsoft Office Suite and Calendars management
Experience with social media for marketing including Twitter, Instagram, Linked-In, and Facebook

Job Description:

Exciting New Opportunity Alert!

Are you ready to join a vibrant team at Iowa State University's Department of Kinesiology? We're on the lookout for a dedicated Administrative Assistant II to support our brand new cutting-edge fully online Master of Digital Health Program (MDH).

As the Administrative Assistant II for MDH, you'll be at the forefront of our program, collaborating closely with faculty, staff, and students. Your role will be dynamic and fast-paced, offering ample opportunities for growth and impact.

This role is perfect for someone who thrives in a collaborative environment, enjoys multitasking, and is passionate about digital health. If you're ready to make a meaningful impact in the field of healthcare technology, we want to hear from you!

Example of Duties
• Provide essential administrative support, ensuring smooth operations within the MDH program.

• Collaborate with the MDH Director of Graduate Education on the admission process, including reviewing applications and maintaining admission records.

• Communicate effectively with prospective students, guiding them through the application process and addressing inquiries.

• Conduct research, gather data, and prepare reports to support program initiatives.

•Assist in organizing meetings, scheduling calls, and managing travel arrangements.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:
May 9, 2024

Posting Close Date:
May 19, 2024

Job Requisition Number:
R14658