Administrative Assistant I

University of Maryland, United States

Updated: 11 days ago
Location: College Park, MARYLAND
Deadline: 28 May 2024

Posting Details
Posting Details


Position Number: 103669
Title: Administrative Assistant I
Functional Title: Administrative Assistant I
Category Status: 20-Nonexempt,Regular
Applicant Search Category: Staff
University Authorized FTE: 1
Unit: AGNR-UME-Montgomery
Hiring Range Minimum: 38732
Hiring Range Maximum: 46478
Benefits Summary Top Benefits and Perks:

Nonexempt Benefits Summary

Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This position is located off-campus at the Montgomery County Extension Office in Derwood, MD.
Under general supervision, provides moderately complex administrative, secretarial and clerical support to assigned faculty. Work requires thorough knowledge of the organization and programs as assigned and involves moderate participation in the work of the supervisor and staff. Incumbents have responsibility for office operations and function independently where procedures have been established. Ensures confidentiality of information. Relays messages and instructions between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established.
Minimum Qualifications:
Education:
  • High School Diploma or GED.


Experience: 
  • 2 years experience providing administrative support.

Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
  • General knowledge of and skill in the practical application of generally accepted office practices and procedures. 
  • Ability to communicate effective both orally and in writing.
  • Ability to proofread and edit written documents. 
  • Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. 
  • Ability to understand and follow oral and written instructions. 
  • Ability to interact effectively with internal and external parties in a courteous and efficient manner. 
  • Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
  • Two years of office experience, including skills in various computer software packages and social media using Google, Microsoft, PowerPoint, Canva, and social media platforms.
  • Excellent listening and communication skills (both written and oral) with the ability to understand and follow instructions.
  • Ability to interact with the public and co-workers courteously and professionally.
  • Ability to plan, organize, prioritize, and execute multiple assignments with general instructions.
  • Must be self-motivated and able to work well with limited supervision.
  • Knowledge of University of Maryland Extension programs either as a participant or volunteer.
Additional Certifications:
Additional Information:
This position is subject to a Criminal History Record Check and University of Maryland Background check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
JOB RESPONSIBILITIES:
  • Screening of telephone calls and visitors, answering inquiries administering routine matters. Scheduling, coordinating and managing meetings/ appointments and materials of assigned educators. May attend meetings and prepare notes/minutes as requested.
  • Supporting program purchase, allocation, and preparation of monthly p-card packets.
  • Generate program reports, based on general instructions.
  • Management of social media posts and event planning software. 
  • Preparation/proofreading of newsletters, manuscripts, correspondence, charts, forms, slides, and other educational resource materials using automated software. 
  • Ensuring confidentiality of information. Liaising between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established.
  • Utilize automated applications and equipment including Google Suite, Microsoft Office, Workday, social media platforms, PowerPoint, Eventbrite, Adobe Acrobat, and SignUp.
  • Maintaining internal volunteer tracking system and volunteer background check notifications.
  • Efficient time management and organizational skills, including the ability to meet deadlines promptly.
  • Other duties as assigned.
Job Risks Not Applicable to This Position
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Visual acuity is required to review and/or analyze written reports, spreadsheets, data, and figures for accuracy. This position will also research information and prepare written materials and presentations for annual reports, budget presentations, and/or Advisory Council or staff meetings. Extensive viewing of a computer screen is normal.
  • Ability to lift and carry small parcels, packages, and other items (up to 20 lbs.) between offices.
Posting Date: 05/14/2024
Closing Date: 05/28/2024
Open Until Filled No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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