Administrative Assistant, Economics Department & Labor Dynamics Institute

   

Administrative Assistant, Economics Department & Labor Dynamics Institute

About the ILR School

Learn how you can transform the future of work: The ILR School at Cornell University . As the preeminent educational institution in the world focused on work, employment, and labor, the New York State School of Industrial and Labor Relations (ILR) at Cornell University dedicates itself to generating and disseminating knowledge that improves the lives of workers and transforms the future of work.

The Opportunity

We are seeking a skilled Administrative Assistant to provide comprehensive administrative support to faculty, lecturers, and students in the Department of Economics in the ILR School. This position also entails providing administrative assistance to the Labor Dynamics Institute (LDI), contributing to the smooth functioning of both entities.

Key Responsibilities:

Academic Support:

• Act as a liaison between department faculty, college, and university administration.

• Coordinate academic searches and facilitate recruitment processes.

• Provide support for teaching and research activities, including class material preparation and website maintenance.

• Compile materials, proofread documents, and assist in the preparation of confidential reports.

• Process faculty travel reimbursements, manage department budgets, and handle billing and expenses.

• Order office supplies and equipment as needed.

• Maintain course and research files, ensuring organization and accessibility.

Labor Economics Weekly Workshops:

• Coordinate multifaceted Labor Economics weekly workshops in collaboration with the faculty workshop coordinator.

• Facilitate the logistics and planning of workshop sessions.

Labor Dynamics Institute Support (LDI):

• Coordinate and plan events for LDI, including scheduling meetings and monitoring associated expenses.

• Maintain project web pages and list serves.

• Process travel arrangements and compile yearly activity reports to support the preparation of annual reports.

This is a full-time (39 hours/week) Contract College position that is based in Ithaca, NY. This position follows a 3:2 campus-to-home hybrid work arrangement after a period of training and acclimation. This hybrid arrangement is subject to change at any time. Typical work hours are 8am-4:30pm Monday through Friday with occasional evenings and weekends to meet department needs.   

What We Need

We are looking for a team member who is adaptable, collaborative, and organized. Additionally, you will: 

• Hold an Associate’s degree and a minimum of two to four years of experience in an office setting or equivalent combination of education and experience.

• Have prior office experience in a teaching and research-based setting.

• Be able to successfully manage and prioritize multiple tasks while working under pressure within a fast-paced, office environment.

• Work independently and exercise discretion and independent judgment.

• Interact tactfully with diverse groups of individuals.

• Be flexible and able to work with many different work styles at one time.

• Be able to prioritize requests, manage time effectively to meet departmental and university deadlines.

• Take initiative and be a pro-active team member.

• Demonstrate the aptitude to work in a disruptive environment without being distracted is essential.

• Plan, organize and coordinate multiple projects, manage events and special assignments.

• Have outstanding organizational skills.

• Have excellent written and verbal communication skills.

• Maintain confidentiality and exercise discretion is essential.

• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook.

• Quickly learn new software, equipment, and systems.

• Monitor and manage financial accounts.

• Have prior experience with event planning.

• Have general database operating knowledge and internet search skills.

• Demonstrate commitment to supporting diversity, equity, access, inclusion, and wellbeing.

• Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include: 

• Bachelor’s Degree strongly preferred.

• Minimum six years of experience in an office setting.

• Knowledge of Cornell University Concur travel and reimbursement system.

• Experience with PeopleSoft Faculty Center, Canvas, Drupal, Zoom, and Lyris.

• Knowledge of Procurement and Travel & Meal business cards, eShop and I Want Doc procurement systems.

• Demonstrated proficiency in Kuali Financial Systems and Webfin2 and working knowledge of Cornell's financial policies.

• Experience with Workday, OLGAA (On-Line Grade Adjustment Application), Exchange Group Accounts, Cornell University Box, Cornell Dropbox, Academic Jobs Online.

• Experience working with Drupal, HTML or other web development tools.

• Knowledge of SurveyGizmo, Qualtrics or similar online survey software.

• Knowledge of Mailchimp and other online communication tools.

• Prior student supervisory experience and skills.

• Prior experience working with college age workers.

• Experience in proofing and editing technical and scientific papers in the social sciences.

• Demonstrated history and continued commitment to Cornell University’s ideals and “Staff Skills for Success.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role
  remotely 2days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.

• This position is based in Ithaca, New York.Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .

• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .

• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.

• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Jamie Doss

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected] .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected] .

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-22