Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or [email protected] .
Job Description
Truckee Meadows Community College (TMCC) located in Reno, Nevada, is recruiting for an Administrative Assistant 4 in the Scheduling Office.This position is dedicated to scheduling space for all college activities including meetings, workshops, final exams, video conferences, student events and other space needs using the Series25® scheduling software. This individual will reach out and meet with prospective clients in the community to promote TMCC’s spaces available for meetings, conferences, trainings, and large events and oversees all requests from outside agencies for space utilization. This person works in conjunction with several college departments impacted by external events such as Media Services, Police Services and Facilities. In addition, this position works very closely with the President’s and Vice President of Finance and Government Relations Offices which requires strong attention to detail, excellent organizational skills and in-depth knowledge of NSHE/TMCC policies. This position oversees training for Series25® end users and in addition, creates training packets and sets up user security levels. This position provides support to the NSHE Specialist 2 by providing backup for academic class scheduling as well as working with faculty, staff and students as needed. Experience with scheduling software is preferred for scheduling events, maintaining classroom features, and running data reports. General knowledge of QuickBooks accounting software is desired for processing invoices and collecting payments from outside agencies. This position works independently and must use good judgment in establishing timelines, analyzing situations and determining effective action plans.
Required Qualifications
Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
An equivalent combination of education and experience as described above
Preferred Qualifications
Experience with scheduling software and Quickbooks
Experience in client relations and promotion of services to prospective clients
Schedule
The typical work schedule is Monday through Friday from 8:00 AM – 5:00 pm; this is subject to change based on organizational needs.
This position requires an occasional flexible work schedule due to overseeing outside events before or after regular business hours.
Compensation Grade
Grade 29 (Step 01 $21.64/hr. - Step 03 $23.49/hr.)
To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01. In classified service, salary is in Grade and Step. The Grade is determined when the position was created. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
The Perks of PERS!
Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates .
Please visit the Benefit Estimator Retirement Calculator for more information.
Perks of Working at TMCC!
Health insurance options including dental and vision - Health Insurance
17.5% retirement match in PERS, 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
Life insurance, generous annual and sick leave - Classified Benefits
Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
ComPsych supports employees through life's difficult moments.
Free parking on all TMCC campus locations.
No State income tax.
All full-time faculty and staff are provided with a variety of discounts and employee purchase programs .
Classified Grant-in-Aid : TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Registration Fee Reduction Program : The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC.
Exempt
Full-Time Equivalent
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected] .
Attach the following attachment(s) to your application
Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter – (optional)
Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.
This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.
All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.
Employment is contingent upon successful completion of a criminal background check upon hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.