Administrative Assistant 4 - Event Coordinator, President's Office

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

​If you need assistance or have questions regarding the application process, please contact:

Human Resources
[email protected]  
(775) 445-4237
2201 West College Parkway
Carson City, NV 89703

Job Description

Western Nevada College is recruiting for an Administrative Assistant 4 for the President's Office. The ideal candidate will plan and execute a variety of events on the Campuses of Western Nevada College, including contracts, logistics, budgets and strategic planning. This position will also provide administrative support to the President’s office. Duties for this role include: Serving as the first point of contact for internal and external parties wanting to reserve space for events at Western Nevada College campuses, working with clients or stakeholders to understand event objectives and requirements, collaborating with the WNC Observatory Director and other departments for successful observatory operations and work with Marketing to create promotional materials and marketing campaigns to attract attendees. This position will also create event proposals, contracts and billing, work in collaboration with Facilities, Custodial, Police Services, Business Office, Contracts and other WNC departments for successful events, use systems to reserve space and enter work orders for audio-visual, set-up and maintenance needs, develop and maintain event plans, checklists and schedules, establish a list of vendors that provide services such as catering and linen rental, provide assistance to attendees during events, maintain a working knowledge of the complex needs of a wide variety of events, coordinate event details, proactively planning and addressing potential problems that may arise, maintain a list of available campus event space, capacity limitations, appropriate use and corresponding pricing, work with the Controller’s Office to create invoices and collect payment and establish processes and procedures to support efficient operations.

Other duties include providing administrative support including, but not limited to, front desk reception for the President’s Suite, preparing memos, processing invoices for the President’s office, processing mileage reimbursement requests, checking mail daily, processing various items in Workday including host expenses and reimbursement requests, ensuring Workday items and other approvals needed outside of Workday are tracked and completed, interpreting and explaining WNC policies and procedures for staff and faculty who may have questions, remaining current on changes to policies at the System and college level and updating policies as needed through the College Council process.

PER EXECUTIVE ORDER 2023-11

ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVERD FOR THIS POSITION UNTIL JUNE 30TH, 2024.  Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

Required Qualifications

• This position graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR

• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR

• An equivalent combination of education and experience as described above 

Preferred Qualifications

Bachelor’s degree in Event Management, Hospitality, Marketing or other related field are encouraged to apply.

Applicants with experience with PeopleSoft or OnBase are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Classified employees are eligible for any legislatively approved cost of living increases (COLA). 

To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.

Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5% or 16.75% depending upon the employee’s elected retirement plan, Employer Paid or Employee/Employer Paid. 

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.  For information on contribution rates, please visit:  NV PERS Contribution Rates

Perks of Working at WNC

• Beautiful campus located along numerous trails

• Health insurance options including dental and vision - Health Insurance

• Generous annual leave, sick leave, 12 paid holidays, and life insurance - Classified Benefits

• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center

• Workers’ compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.

• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - E AP Program

• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center

• Voluntary benefits including: accident, disability, legal services, and more – Voluntary Benefits

• Free parking and plenty of it!

• No state income tax!

Grants-in-aid for Classified Employees
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy .

Grants-in-aid for Family Members of Classified Employees 

Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

For more information can be found in the Classified Family Grant-in-Aid Policy .

Exempt 

Full-Time Equivalent

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected] .

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment. 

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.