Administrative Assistant 4 – Capital and Asset Management Program – Permanent – *12673-22: Washington

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Agency

Department of Fish & Wildlife

Location

Olympia, Washington

Job Category

Full time Positions

Salary

$3,734.00 - $4,892.00 Monthly

Start Date

10/01/2022

Last Date to Apply

09/15/2022

Website

https://www.governmentjobs.com/careers/washington/jobs/3705958/administrative-assistant-4-capital-and-asset-management-program-permanent

Description

FULL-TIME/PERMANENT ADMINISTRATIVE ASSISTANT 4 Capital and Asset Management Program Olympia, Washington This supervisory position provides administrative support to the Capital and Asset Management Program (CAMP) Director and program staff. The incumbent provides prompt and efficient response to program staff needs so that staff can fulfill their projects in a timely manner. Provide administrative support processing specifications, correspondence, and reports to ensure they are in compliance with policies, procedures, and standards; checking format, spelling, grammar, and punctuation; and consults with the Engineers/Project Managers for clarification on products that does not conform to program standards or contains inconsistencies or errors. Use independent judgment to accomplish assignments or solve problems and be responsible for developing new work methods, procedures, or strategies, or modifying existing work methods. With your experience, you will assign, edit, and prepare correspondence for Program Director and program staff. You thrive on building collaboration and teamwork, supervising and mentoring technical and professional level staff to support an effective, motivated team. Duties Our Administrative Assistant, Provides assistance to CAMP in administrative matters; develops and implements improved administrative processes and procedures for work unit and program. Supervises administrative section staff. Oversees required administrative procedures such as travel, training registrations, etc. Promotes compliance with agency guidelines and program policies; assists staff in understanding policies and procedures. Responsible for coordinating program support for agency public records disclosure requests. Oversees and assists the public works contract administration support functions including production of specifications and bid documents, contract advertising, bid openings, and administration support to contract specialist staff. Prepares, processes, and tracks all personnel and position actions; completes all HR paperwork and coordinate timelines (i.e., recruitment, hiring, personnel actions, position descriptions, yearly evaluations, service awards, etc.); reviews personnel requests for content and accuracy; requests revisions as necessary. Coordinates all computer-related equipment requirements with agency IT Department. Manages motor pool resources including DES Motor Pool liaison, scheduling of vehicle use, replacement scheduling, and reporting requirements. Manages ordering and distribution of office supplies, staff uniform items, safety equipment, and general supplies needed by staff. Develops the Performance Development Plan (PDP) for each assigned employee within unit; creates or updates position descriptions; monitors and documents employee performance; provides on-going feedback regarding levels of performance and conducts timely and meaningful employee performance evaluations. WORKING CONDITIONS: Work Setting, including hazards: Duties are performed in an office setting. This position requires extensive computer use. Schedule: Work a typical schedule of 8:00 a.m. – 5:00 p.m., Monday through Friday, occasional overtime and weekends may be required. A flexible work schedule may be considered at the incumbent’s request, subject to supervisory approval, including telework opportunity. Travel Requirements: 5% travel may be required. Tools and Equipment: Computer hardware and software; multi-line telephones. Customer Interactions: Customer service is integral to department success. Interacts with program and agency staff, public, vendors and contractors.

Qualifications

REQUIRED QUALIFICATIONS: Closely related qualifying experience may be substituted for the required education on a year-by-year basis. High school diploma or GED. And Four (4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. License: Valid driver’s license. Proficient in: Microsoft (MS) Office Suit products. CONDITION OF EMPLOYMENT: As a result of Gov. Jay Inslee’s Proclamation 21-14 (Download PDF reader) issued on August 9, 2021, all Washington State Agencies are requiring employees to be fully vaccinated with the COVID-19 vaccine as a condition of your employment. Pursuant to this mandate, you will be required to provide proof of vaccination as a part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor prior to your first day of work. Exemptions may be granted for religious or medical purposes. Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). A current resume. Three professional references. IMPORTANT NOTES: The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews. All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth. UNION - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed. Yes Vets - Say yes to those who served. Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to [email protected]. Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran) Include your name as it appears on your application in careers.wa.gov. MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at [email protected]. Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS) Include your name as it appears on your application in careers.wa.gov. Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at [email protected]. As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected].

Contact Person

Cheri Weld

Contact eMail

[email protected]

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