Administrative Assistant 2

Details

Posted: 01-Feb-24

Location: Cambridge, Massachusetts

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 23670

Job Description

ADMINISTRATIVE ASSISTANT 2, Aeronautics and Astronautics (Aero/Astro), to provide complex administrative support, including for AeroAstro headquarters functions and faculty/principal investigators. Responsibilities include scheduling appointments and meetings; coordinating events, including reserving space, ordering refreshments, preparing materials, and advertising; managing complex domestic and international travel, including reimbursements; website maintenance; responding to inquiries regarding policies and procedures; monitoring and ordering supplies and equipment, including selecting vendors; processing financial forms for purchasing and reimbursements; supporting faculty teaching, including photocopying, scanning homework solutions, ordering materials (books), etc.; creating and monitoring filing systems and maintaining records; training others regarding departmental and MIT policies/procedures; assisting with the upkeep of the space; assisting faculty with the preparation of grant proposals; updating faculty members' CVs and publication lists; assisting with layout and graphics for research manuscripts; and performing other administrative, financial, and clerical duties as necessary.

Job Requirements

REQUIRED: high school diploma or its equivalent; three years' administrative, office, or related experience; high-level computer proficiency, including experience with MS Office (Word, Excel, PowerPoint) and ability and willingness to learn new software; initiative; ability to prioritize, work independently, and anticipate the needs of supervisors; discretion and judgment with confidential information; strong organizational, time-management, interpersonal, and verbal and written communication skills; attention to detail and accuracy; discretion and judgment with confidential information; and ability to work effectively within a culture inclusive of individuals with diverse backgrounds, style, abilities, and motivations. PREFERRED: college degree; experience in higher education; and proficiency with web-based management tools, including shared calendars (i.e., Google Calendar), mail and to-do lists, maintenance of group home pages and publication pages, shared file folder, and note pages (i.e., SVN, wiki). Job #23670-5
Hiring range (pay grade 5): $26.00 - 30.00/hour, depending on experience (pay grade 5)
This position is primarily on-campus, but has an occasional hybrid work schedule with remote work available in January and then again in June to August.
1/30/24