Administrative Assistant 1

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages 17,300 diverse students in eight schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

ANNOUNCEMENT OF CLASSIFIED SERVICE VACANCY

The following vacancy exists in the classified service and may require eligibility from a competitive civil service list.

Job Description:

Vacancy #: C-222-23929

Apply by:  January 20, 2024

Title: Administrative Assistant 1

Location:  Dean's Office - College of Arts & Sciences 

Salary:  $44,957

Grade: CSEA SG-11

Hours:  Academic Year: Monday - Friday, 8:30 AM - 4:30 PM 

              Summer: Monday - Friday, 8:00 AM - 4:00 PM 

Duration:  Contingent Permanent

Requirements:

Prior to applying, please read the Minimum Qualifications and Operating Needs to confirm eligibility, as this position requires prior permanent New York State service in a qualifying title at a New York State agency. 

MINIMUM REQUIREMENTS:

Administrative Assistant 1, SG-11:

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency   OR

Reachable on an appropriate eligible list and / or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.  OR

Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR

Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1).  Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.

Administrative Assistant Trainee Level 1, SG-8:  2 Year Traineeship leading to SG-11

Reachable on an appropriate eligible list and / or be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.

Administrative Assistant Trainee Level 2, SG-10:  1 Year Traineeship leading to SG-11

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test. 

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Additional Information:

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period.  Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/ASR.shtml

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].    

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Application Instructions:

Prior to applying, please read the Minimum Qualifications and Operating Needs to confirm eligibility, as this position requires prior permanent New York State service in a qualifying title at a New York State agency. 

To apply for this position, please submit a resume.  Applicants are also encouraged to provide a cover letter.

Applicants may apply as follows:

Email: [email protected]  (please include search #, title and department in the subject of the email)

Postal Mail (to the below address):

Office of Human Resources, Classified Services
Vacancy #: C-222-23929, Administrative Assistant 1, College of Arts & Sciences
1400 Washington Avenue, UAB 300
University at Albany
Albany, NY 12222

Hand-Carry to the Office of Human Resources (during business hours), located at:

1215 Western Avenue
University Administration Building, 3rd Floor, Suite 300
Albany, NY 12203