Administrative Assistant 1, SG-11 / Administrative Assistant 1 Trainee, SG-8 (NYHELPS)

Buffalo State College, United States

Updated: 1 day ago
Location: Buffalo, NEW YORK
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


About Buffalo State
Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Posting Date 04/24/2024
Department Educational Opportunity Program
Line Number 20558
Budget Title Administrative Assistant 1, SG-11 / Administrative Assistant 1 Trainee, SG-8 (NYHELPS)
Rank/Grade SG-8
FTE Full-Time
FLSA Non-Exempt
Negotiating Unit CSEA
Appointment Type Contingent Permanent
Jurisdictional Class Competitive (0)
Shift Hours
Educational Opportunities Program; Monday – Friday, 8:45 am – 5:00 pm
Department Operating Needs
Brief Job Description
An Administrative Assistant is the principal administrative support position in an office and increases the effectiveness of program staff by coordinating the paper flow of the office and carrying out the day-to-day administrative support activities required to accomplish the work of the organization. The nature and variety of the activities depend on the program area in which the Administrative Assistant works.
All appointments have a path to an Administrative Assistant 1 appointment.
Appointment may be to the following titles:
- Administrative Assistant 1 Trainee Level 1 (SG-8)
- Administrative Assistant 1 Trainee Level 2 (SG-10)
- Administrative Assistant 1 (SG-11)
NYS Department of Civil Service job descriptions are available at www.cs.ny.gov/tsplan/tsp.html.
Required Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means an examination is not required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In the next couple months, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
Within one year of the permanent non-competitive appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Associate’s Degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may be substituted for two years of experience with verification of equivalency if received outside the United States.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Administrative Assistant 1 Trainee Level 1 (SG-8)
- Two years probation with successful completion of four mandatory administrative support courses in the first year and evidence of a passing keyboarding test (at least 30 words per minute with at least 96% accuracy) to advance to Level 2 with successful completion of four elective administrative support courses in the second year.
Administrative Assistant 1 Trainee Level 2 (SG-10)
- One year probation with successful completion of four elective administrative support courses and evidence of a passing keyboarding test (at least 30 words per minute with at least 96% accuracy).
Administrative Assistant 1 (SG-11)
- Successful completion of Administrative Assistant 1 Level 2, or eligible for reinstatement, or have current permanent appointment with one year of service in title, or be reachable on an appropriate eligible list and/or eligible to transfer based on Civil Service guidelines for career mobility (https://careermobilityoffice.cs.ny.gov/cmo/gotit/), and evidence of a passing keyboarding test (at least 30 words per minute with at least 96% accuracy).
Preferred Qualifications
NYS Preferred Lists or mandatory reemployment candidates, if applicable, have preference.
Application Deadline Date 05/09/2024
Open Until Filled No
Special Instructions to Applicant
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting https://jobs.buffalostate.edu/postings/7451
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Human Resources at [email protected] or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening .
Clery Statement
Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu . The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].

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