Admin Support Specialist

University of North Carolina at Chapel Hill, United States

Updated: 7 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 23 Apr 2024

Posting Information
Posting Information


Department Department of Health Sciences-405501
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 03/26/2024
Application Deadline 04/23/2024
Position Type Permanent Staff (SHRA)
Position Title Admin Support Specialist - Advanced
Salary Grade Equivalent GN08
Working Title Admin Support Specialist
Position Number 00062210
Vacancy ID P018870
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Mon – Fri, 8am-5pm, with some travel, weekday or off business hours for events.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $45,748-$54,446
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service. 
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary
This administrative position’s purpose is to support the mission of the department of Health Sciences to improve the quality and accessibility of health care for the people of NC, and the world, through exemplary teaching innovative research and patient- centered clinical practice. Work includes managing, administering, directing, and supporting clinical education within the Department of Health Sciences. Clinical education experiences are an integral component of professional preparation. In the clinical setting students have the opportunity to apply academic knowledge and skills in real-life patient situations and to develop professionally under the supervision of qualified therapists. This position requires the ability to be proactive in client-based customer service. Excellence in Customer Service is crucial to developing and maintaining effective working relationships with sites so that our department can maintain clinical rotations and compete with other higher education programs within and outside NC. This position will be the Clinical Education support for the department and help with coordinating special events for clinical education.
Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine’s Working Forward initiative. As such, this position’s work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit’s business needs.
Some travel, weekday or off business hours may be required for events.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
Microsoft (Word, Excel, Outlook, Teams) Skills are required. Including experience with Zoom and Qualtrics. Previous administrative or office management experience in Student Services or related field. This position must be able to work independently and have experience demonstrating strong teamwork skills, successful time management, and organization. This position requires the use of multiple dataset programs (example: Access, PeopleSoft, CastleBranch, other similar programs). In addition, this position requires integrating various software applications for records retrieval.
Preferred Qualifications, Competencies, and Experience
Preferred knowledge within any STEM (Science, Technology, Engineering, and Math) field or reading clinical education records such as Immunizations, etc. Familiarity with HIPPA, OSHA, and other clinical requirements to work in healthcare.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Evening work occasionally, Overtime occasionally
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/277295

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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