Admin Support Associate

University of North Carolina at Chapel Hill, United States

Updated: 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 22 Feb 2024

Posting Information
Posting Information


Department Sociology-316500
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 02/09/2024
Application Deadline 02/22/2024
Position Type Permanent Staff (SHRA)
Position Title Admin Support Associate - Journey
Salary Grade Equivalent GN04
Working Title Admin Support Associate
Position Number 00056956
Vacancy ID P018682
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday-Friday, 8:00-5:30; (ability to work remotely one day a week)
Work Location Chapel Hill, NC
Position Location
Hiring Range $31,200 - $40,943
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Department of Sociology and University of North Carolina at Chapel Hill are committed to a culture of inclusive excellence as a core value. We expect our faculty and staff to actively contribute to fostering an academic workplace climate that is welcoming and supportive for all.
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
The selected candidate for this position will be responsible for general office duties, including managing room reservations calendars, maintaining faculty and student directories, handling daily incoming and outgoing mail, and maintaining supplies and office equipment. This individual will also manage ITS, housekeeping, and facilities requests.
The Admin Support Associate is responsible for faculty and department support, such as scanning, copying, faxing, and mailing items as requested by faculty, and assisting with all miscellaneous tasks as needed.
The Admin Support Associate will schedule and coordinate events, receptions, and room accommodations for colloquia, visiting speakers, and internal speakers. This individual will also assist with faculty recruitment processes, including placing advertisements in a variety of associations’ newsletters and magazines, and make hotel reservations as needed.
The selected candidate for this position will be responsible for the department website. Duties include maintaining the department website utilizing PLONE, maintaining the department intranet in MS Sharepoint, and creating and maintaining other department-specific web.unc.edu sites as needed in Wordpress. The Admin Support Associate will also be responsible for the annual summer departmental newsletter, including mailings, emails, newsworthy materials, interviews, website news items, and photographs. Additionally, this individual will coordinate all aspects of layout, editing, and publishing for the newsletter.
The Admin Support Associate will assist the Department Chair with Alumni development and donor acknowledgement. Duties include creating and sending out thank you letters and other administrative correspondence. This individual will assist students with registration issues, maintain courses with Instructor Content, enroll students in courses as directed by instructors, and assist instructors with Sakai issues. Additionally, this individual will assist the Associate Department Chair with course registration, and will input and maintain course schedules in ConnectCarolina and AD-ASTRA.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Required Qualifications, Competencies, and Experience
Substantive knowledge of office procedures, methods and practices is required. The ability to use correct grammar, vocabulary, spelling and office terminology to compose correspondence, reports and materials is also required. The selected candidate will have the ability to plan, prioritize, organize and review administrative and/or office work flow and procedures. Proficiency in the use of computers with a Windows operating system (esp. Microsoft Office and Excel) with work processing, publishing, spreadsheet and graphic programs is required, as is familiarity with electronic mail systems. Effective verbal and written communication skills are also required, as are strong customer service skills.
Preferred Qualifications, Competencies, and Experience
Prefer individual with knowledge of State and University policies. Experience with fund raising, development and course scheduling a plus. Knowledge of PLONE, ConnectCarolina Course Scheduling, AD-ASTRA and Doodle is also preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/274515

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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