ADMIN OFCR 2 CX (Business Operations Coordinator)

Department Purpose

The Jan Shrem and Maria Manetti Shrem Museum of Art is dedicated to education and serves a primary audience of faculty and students as the lens through which it engages a broader audience. The museum’s program is steeped in the richness of resources at UC Davis (a top 5 public university in the US), which is also the repository of an important art historical legacy; and its physical location in the Central Valley.

Under direction of the Deputy Director, the Business Operations Coordinator will perform financial and business operations activities and various special projects for the Jan Shrem and Maria Manetti Shrem Museum of Art. As Account Manager, review and approve financial transactions in support of operating and business planning consistent with campus/departmental policies, procedures and practices. Create accounts as needed and review general ledgers and initiate corrections. Serve as the administrator for the departmental financial system.
Responsible for a full range of business operations coordination including setting up new personnel in space, assessing needs of new employees/programs including telephones, mail services, furniture needs, etc. Serve as Key Control person and equipment custodian for the department. Prepare travel and entertainments reports. Oversee the Area Telephone Representative (ATR) function. Serve as a backup for the front desk receptionist.
Conduct analytical projects for Executive Director, Deputy Director, Senior Director of Development, and other senior management. As the Museum is initiating and standardizing operations, develop new processes and policies and identify opportunities and provide recommendations for streamlining existing processes.

Position Information

PHYSICAL DEMANDS          

• Lift materials weighing up to 25 lbs.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Interpersonal and collaborative communication skills to effectively and professionally communicate with campus constituents.
•  
• Organizational skills to work on projects with competing deadlines and to establish goals and workload priorities with flexibility to interact with people and competing demands.

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience coordinating day-to-day business operations, making recommendations, and implementing improvements.

• Experience performing analysis and research to interpret data and policy, write cogent and persuasive recommendations, and present analyses both orally and in writing.

Minimum Knowledge, Skills, and Abilities (KSA)

• Comprehensive knowledge of accounting and business management
  principles and practices.

• Computer skills using word processing, spreadsheet, automated financial
  systems, and other applicable software to accomplish assignments.

Preferred:

Preferred Education/Experience

• Experience researching, interpreting, and applying policies related to entertainment and travel.

• Experience using writing, editing and proofreading skills with correct grammar, spelling and punctuation to develop reports, proposals, correspondence, policies and procedures, and other projects.

Preferred Knowledge, Skills, and Abilities (KSA)

• Interpersonal and collaborative communication skills to effectively and professionally communicate with campus constituents.

• Organizational skills to work on projects with competing deadlines and to establish goals and workload priorities with flexibility to interact with people and competing demands.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20 .  

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .