Admin/Data Coordinator, Dual Credit Center

Compensation:

$20.00/hour

Compensation Type:

Non-Exempt

Employment Type:

Fixed Term (Fixed Term)

Scheduled Weekly Hours:

40

Grade:

NE07

Department:

Community Outreach

Position Summary

The Admin/Data Coordinator reports directly to the Director of the Dual Credit Center and works under supervision, is responsible for tracking the progress of dual-enrolled students and their future progress in education or career after they leave Northern. Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the Dual Credit Center. Ensures compliance with the Family Educational Rights and Privacy Act (FERPA) and all applicable laws and regulations which govern both the Dual Credit process and academic records. Represents the Dual Credit Center to internal and external constituencies, while providing exemplary customer service.

Duties & Responsibilities

• Develops and maintains specialized databases and systems for recording and tracking Dual Credit/Enrollment student progress including post-high school graduation education/career information
• Ensures that project communications are conducted in a timely manner and consistently
• Maintains organized project records and documentation in accordance with all project goals and objectives
• Communicates constantly with Dual Credit Center Director and Project Director to ensure that required data is collected and submitted in a timely manner for reporting purposes.

ADMINISTRATIVE DUTIES & RESPONSIBILITIES:

• Assists in providing information and answering questions regarding Dual Credit enrollment for students, parents, high schools staff, college faculty and staff, and the general public in Northern New Mexico College’s service area.
• Assists Dual Credit Center staff with the registration process.
• Maintains confidential student files and assists with dissemination of transcripts to high schools.
• Works closely with Dual Credit Center staff, Advisement and Registrar in order to assist with the tracking of Dual Credit enrollment information, reconcile any discrepancies and alert students who may be failing at midterm through the Early Alert System.
• Assists the Dual Credit Center staff with web page maintenance, as needed, to ensure it is up to date and accurate.
• Assists with maintenance and distribution of the dual credit center calendar of important dates and deadlines as needed.
• Performs other additional administrative office duties and responsibilities as assigned.

Minimum Job Requirements :

• Associate’s Degree
• 2 years of professional experience working in higher education.

Preferred Qualifications:

• Bachelor’s or higher preferred.
• Experience working with Ellucian Banner Student Module and/or Workday;
• Knowledge of State of New Mexico Dual Credit Statute;

KNOWLEDGE, SKILLS, and ABILITIES:

• Knowledge of the policies, curricula and academic structure of the College.
• Ability to determine informational needs, to collect and analyze data, and to devise and develop reports.
• Knowledge and expertise with FERPA.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Strong database and records management skills.
• Strong client relations skills.
• Strong student advisement and support skills.
• Critical computer skills and knowledge and attention to detail for management of data input and data integrity.

PHYSICAL DEMANDS:

• Repetitive hand motions and prolonged use of a computer;
• Must occasionally lift and move up to 50 pounds;
• Sitting for extended periods of time.
• Must be able to walk, bend, stoop, balance, crawl and reach for extended periods of time

WORK ENVIRONMENT:

Work is normally performed in a typical office environment.

Best consideration date: February 11, 2024

POSITION CONTINGENT ON GRANT FUNDING

APPLICATION PROCEDURE: A complete application must include:  1) a letter of interest, 2) resume, 3) copies of unofficial transcripts conferring the required and/or preferred degree, and 4) names, email addresses, and phone numbers of (3) three professional references.

Additional required materials should be sent to [email protected]

References will be contacted in conjunction with interviews. 

EEO STATEMENT: NNMC is an equal opportunity employer.