Admin. Cord. ICM program

University of South Carolina, United States

Updated: about 3 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 08 Jul 2024

Posting Summary


Logo
Posting Number STA00409PO24
Job Family Program Management
Job Function Program Management
USC Market Title Program Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/133640
Job Level P2 - Professional
Business Title (Internal Title) Admin. Cord. ICM program
Campus School of Medicine Columbia
Work County Richland
College/Division School of Medicine Columbia
Department SOMC Undergraduate Medical Education
State Pay Band 6
Approved Starting Salary $54,165
Advertised Salary Range $54,165 - $81,247
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Other Professional


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
Supervise, coordinate, develop, and implement systemic processes in various projects related to the clinical education of pre-clerkship medical students. Manage the implementation of the Introduction to Clinical Medicine (ICM) courses. (ICM-1 Fall, ICM-1 Spring, ICM-2 Fall, and ICM-2 Spring). Assist the Assistant Dean for Clinical Learning with developing new curricular features and threads. Manage the ICM database and prepare reports. Coordinate faculty speakers for the ICM program, averaging between 50 to 100 speakers annually. Manage travel arrangements and manage program expenses for the ICM program. Lead the coordination and implementation of systemic processes related to the clinical education of pre-clerkship medical students. Demonstrate commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Minimum Qualifications
Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Master’s degree and two years related program experience, or bachelor’s degree and four years related experience. Prior experience with undergraduate medical education programs.
Knowledge/Skills/Abilities
Ability to work independently while developing strong collaborative relationships with stakeholders and colleagues. Ability to exercise professional judgment and discretion and maintain strict confidentiality. Exceptional oral and written communication skills. Ability to learn new software programs and calendar management. General knowledge of project management principles and the ability to coordinate projects. Ability to prioritize work and manage diverse and competing priorities while meeting deadlines. Strong communication skills when working with physicians and other stakeholders. Ability to interpret and apply laws, regulations, policies, and procedures. Strong computer skills, including Microsoft Office products and database management. Exceptional written and oral communication skills. The ability to plan, organize, and facilitate project plans and deliverables is essential. Exceptional organizational skills and time management skills are required. Ability to balance multiple activities simultaneously.  Proficient in analyzing data and summarizing results. Proven ability to be a self-starter, learn quickly, and work independently. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.


Job Duties


Job Duty
Supervise project activities for the benefit of pre-clerkship clinical education. Responsible for recruiting, scheduling, and “lecturing experience” for invited faculty in the ICM-1 course. Serve as a proctor for exams. Prepares the syllabus and schedule for each semester and works with the course director for ICM-1 final determination. Manage attendance at all required lectures. Participates in the creation of new curricular content. Manage the set-up and assist with grade entry for Blackboard each semester. Manage the recruitment and scheduling of participants in small group sessions related to clinical education.
Essential Function Yes
Percentage of Time 25
Job Duty
Manage and coordinate all activities associated with assigned clinical education projects. Manage and coordinate recruiting community physicians to participate in clinical experiences for M1 and M2 students. (Approximately 200 students each year requiring one-on-one mentorship) Facilitates faculty compliance with the evaluation of medical students. Ensures Assistant Dean/Stakeholders are provided with current information on the status of active projects by executing the project communications plan (providing oral and/or written status reports, team lead and team member project schedule task reports, etc.). Coordinate and organize meeting logistics such as scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications for M1 and M2 students. Communicates with project team members and stakeholders, scheduling information and making necessary changes.
Essential Function Yes
Percentage of Time 25
Job Duty
Manage and coordinate the recruitment, scheduling, and “lecturing experience” for invited faculty in the ICM-2 course. Serve as a proctor for exams. Prepares the syllabus and schedule for each semester and works with the course director for ICM-2 final determination. Obtain and manage attendance at all required lectures. Prepares the syllabus and schedule for each semester and works with the course director for ICM-2 course administration. Participates in the creation of new curricular content. Manages the set-up and assists with grade entry for Blackboard each semester. Coordinates the recruitment and scheduling of facilitators and participants in small group sessions related to clinical education.
Essential Function Yes
Percentage of Time 25
Job Duty
Responsible for preparing office reports for the assistant dean, production of clinical scenarios, and set-ups for examination. Assists with administering material taught during the “Clinical Foundations” elements of the block curriculum. Other duties as needed.
Essential Function Yes
Percentage of Time 10
Job Duty
Performs activities related to fiscal management, budgeting, procurement, supply services, and auxiliary services for the Clinical Education Program. Manages the department’s purchasing card and ordering (supplies, catering, etc.) for the Clinical department. Supports department in event logistics, including event venue registration and rental paperwork, event catering logistics, and event task tracking.
Essential Function Yes
Percentage of Time 15


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 05/24/2024
Job Close Date 07/08/2024
Open Until Filled Yes
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
 

We are only accepting applications submitted by July 8, 2024.
Quicklink for Posting https://uscjobs.sc.edu/postings/169011
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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