Admin Assistant II

Job Summary:

The Evaluation Center takes pride in providing a meaningful, supportive, and collaborative work environment. We are housed within the School of Education and Human Development and operate as a separate, autonomous, not-for-profit entity with the backing of a major research university. This unique situation allows the Center to operate independently and to provide external evaluation services to clients aligned with our vision and mission both inside and outside of the University. Our clients include nonprofit organizations, public education, higher education, and state and federally funded programs.  

We believe that as evaluators we have a responsibility to conduct evaluation that is in service of equity. Equity is the absence of unfair, avoidable, or repairable differences among different groups of people. Equity can only be achieved when individuals and organizations take action toward eliminating barriers such as poverty and repairing injustices in systems such as education, housing, judicial, and public health. Our efforts related to equity are guided by three principles:    

• We utilize and implement culturally responsive and appropriate evaluation practices in our work.  
• We are committed to supporting projects that work to advance equity within communities.      
• We strive to create and foster a diverse and inclusive workspace. 

Our Vision  

Improved lives and communities through high quality evaluation. 

Mission Statement  

We strive to make evaluation a valued and widely accepted practice by increasing the use and understanding of evaluation. We collaborate with our clients to support evidence-informed programs, practices, and policies in schools, institutions of higher education, governmental agencies, and nonprofit organizations.

Guiding Principles:  

• We value high quality, ethically defensible, culturally responsive evaluation practices. 
• We strive to understand the context and communities in which we work. 
• We use rigorous and innovative quantitative and qualitative evaluation methods. 
• We help clients obtain and use information to make informed decisions about the implementation and effectiveness of their programs and policies. 
• We make evaluation meaningful and accessible to multiple audiences. 
• We support the development of evaluation capacity and its use within institutions and organizations. 
• We provide real world evaluation opportunities for graduate students to apply coursework and gain evaluation expertise. 
• We advocate for the value and use of evaluation by a wide range of stakeholders. 
• Our work advances the field of evaluation.

About the Position  

The administrative assistant provides support to project teams and colleagues as assigned. They may take on tasks independently with direction from other staff members and will work closely with the evaluation data manager. They are accountable to project teams and colleagues and are responsible for managing their own time effectively and managing and prioritizing multiple assignments. 

Leadership and Teamwork 

The administrative assistant engages in full team events and initiatives and actively participates in internal workgroups. They actively contribute to valuing all team members, ensuring all are treated respectfully, and creating a sense of belonging. They put the needs of the team first and consistently seek to understand the perspectives of others.   

Examples of Work Performed  

Responsibilities will include: 

• Managing gift card programs for project work, including working with Finance to submit gift card program authorization requests, managing all existing gift card programs, purchasing and distributing gift cards, and complying with auditing as needed
• Assisting project coordination including scheduling interviews with clients, and uploading and downloading interview files for transcription
• Scheduling project activities such as coordinating and scheduling internal and external meetings, and finding and reserving off-site meeting space
• Monitoring and purchasing office supplies, as well as purchasing materials and food needed for internal and external meetings
• Reconciling travel related purchases and other expenses for staff using the University’s purchasing system (Concur)
• Assisting the business manager in tracking billable hours worked by all staff and student employees on a monthly basis, and compiling and submitting monthly billing reports
• Taking meeting minutes and scheduling work group meetings
• Processing incoming mail and other deliveries as needed
• Providing in-office expertise and acting as the point of contact for shared items such as the printer/copier, conference rooms and related technology, and wireless internet, and submitting building maintenance requests
• Completing other duties as assigned 

Why Join Us:

The School of Education and Human Development at the University of Colorado Denver is a statewide and national leader for educational quality, access and equity across the education lifespan, birth through higher education. Our undergraduate and graduate programs prepare and inspire education and human development leaders to have profound impacts in fostering student opportunity, achievement, and success in diverse communities throughout Colorado. We believe that all students deserve access to an excellent education; that all communities deserve well-supported high-quality schools; and all individuals and families deserve access to mental and community health resources that support their well-being. Our academic programs, our world-class faculty and our curriculum reflect this philosophy of inclusion and social justice. Through innovative research and partnerships, we strive to be passionate agents of change, inspiring upcoming generations to learn from the past and shape the future. Our commitment to diversity and inclusion works toward a more just and compassionate world. Our Equity, Diversity & Inclusion approach is described here: https://education.ucdenver.edu/about-us/equity-diversity-inclusion

The School of Education & Human Development (SEHD) is a leading school of education, providing national expertise on educational issues and socially-just solutions for urban and diverse communities. The SEHD has taken a leadership role in preparing professionals to work in diverse schools, agencies, and related settings. The SEHD emphasizes working with multiple types of collaborative partnerships including PK-12 schools, local communities, businesses, government agencies, private foundations, and other universities and colleges. The SEHD was ranked 85th nationally in 2021-22 by US News and World Report.

Diversity and Equity:

The University of Colorado Denver is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis. 
• One year of general clerical experience with experience in office administration/coordination
• • Experience may include: employment, internships, practicums, apprenticeships that provided real-world evaluation experience
• Experience utilizing Microsoft Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings
• Experience utilizing Microsoft Word to develop, edit, and update documents
• Experience utilizing Microsoft Excel to create, revise, and maintain spreadsheets

Preferred Qualifications:

• Bachelor’s degree in business administration, business, or other directly related fields
• Knowledge/ experience providing administrative assistance to non-profit organizations 

Knowledge, Skills and Abilities:

• Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
• Ability to work in a team environment, develop effective interpersonal relationships, and communicate verbally and in writing.
• Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
• Ability to work with accuracy and attention to detail
• High level of integrity and personal ethics 
• Demonstrated commitment to professional development 
• Desire to grow professionally 

How to Apply:

For full consideration, please submit the following document(s):

• Resume/Current curriculum vitae
• Letter of application including the candidate's interests, experiences and qualifications related to the position responsibilities
• The names, addresses, daytime telephone numbers and e-mail addresses for three professional references, either attached to your resume/CV or uploaded as a separate document.

Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Please do not submit any of your application material (via email) to the job posting contact.

If your application is selected for further consideration, you may be asked to provide confidential recommendation letters from individuals who have specific knowledge of the skills you possess that apply to this position.

Reference checks are a standard step in our hiring process. We will notify you prior to contacting both on and off-list references.
Questions should be directed to: Allyssa Mastroni @ [email protected]

Application Deadline: February 29th , 2024

Screening of Applications Begins:

If your application is selected for further consideration, you may be asked to provide confidential recommendation letters from individuals who have specific knowledge of the skills you possess that apply to this position. 

Reference checks are a standard step in our hiring process. We will notify you prior to contacting both on and off-list references. 

Anticipated Pay Range:

This position is 0.5FTE (20 hours per week). The annual salary for this half-time position is $21,632 - $23,909 commensurate with experience. 

In addition to your base salary, we are offering a non-base building recruitment incentive, payable after you start with the University in the amount of $500. Effective one year from hire date, your performance and accomplishments will be reviewed and you will receive a second non-base building recruitment incentive, in the amount of $1,500. If termination of employment prior to one year occurs by either party, you agree to pay back the recruitment incentives.

Benefits   

• The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
• The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
• This position is not eligible for overtime compensation.
• Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
• Benefits: https://www.cu.edu/employee-services/benefits
• Total Compensation Calculator: http://www.cu.edu/node/153125
• The Evaluation Center offers a flexible hybrid work arrangement. Staff members can work a consistent weekly schedule that includes a combination of in-person and remote days.    

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.