Admin Assistant 3

University of New Mexico, United States

Updated: about 1 month ago
Location: Albuquerque, NEW MEXICO


Admin Assistant 3
Requisition ID req28904
Working Title Admin Assistant 3
Position Grade 08
Position Summary

The Department of Pediatrics is seeking a motivated, dependable, responsible, and detail-oriented Clinical Administrative Assistant. This position will be part of an Administrative Shared Services team, providing vital support to the Department's Divisions, Physicians, and Patients. The successful candidates will undertake a variety of operational support activities, including special projects, information gathering and analysis, and inventory control.

Responsibilities:

  • Operational Support: Assist Divisions with day-to-day operational needs, including purchasing, inventory control, and other administrative tasks as required.
  • Calendar Management: Maintain calendars for Physicians and Division heads, scheduling appointments, meetings, and events as necessary.
  • Communication: Handle phone calls, including patient inquiries, in a professional and courteous manner. Compose communications, including emails and letters, as needed.
  • Documentation: Maintain organized and up-to-date files, including patient charts and administrative records.
  • Correspondence: Fax, mail, and electronically send correspondence as required, ensuring accuracy and confidentiality.
  • Patient Support: Update patient charts with relevant information and assist with patient inquiries and scheduling.

    • See the Position Description for additional information.

    Conditions of Employment
    • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
    • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
    • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
    Minimum Qualifications

    High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

    Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
    Preferred Qualifications
  • Previous experience in a clinical or administrative setting preferred, but not required.
  • Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
  • Strong verbal and written communication skills, with a professional and friendly demeanor.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic medical records systems preferred.
  • Ability to work collaboratively within a team environment and independently with minimal supervision.
  • Bilingual skills in English/Spanish
    		•
    Additional Requirements
    Campus Health Sciences Center (HSC) - Albuquerque, NM
    Department Pediatrics Administration Division (997B)
    Employment Type Staff
    Staff Type Regular - Full-Time
    Term End Date
    Status Non-Exempt
    Pay Hourly: $16.88 to $21.72
    Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
    ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
    Background Check Required Yes
    For Best Consideration Date 3/29/2024
    Eligible for Remote Work No
    Eligible for Remote Work Statement
    Application Instructions

    Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

    A complete application will consist of current resume, cover letter and references. Please describe in your cover letter how you meet the preferred qualifications for the position. Include three references in your resume. The references must be former supervisors. Interviewees will be asked to provide a writing and/or technical sample. Finalists should be prepared to provide official educational transcripts if selected for hire.

    Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

    The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

    The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.



    Requesting an Accommodation

    Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and University of New Mexico policy, if you have a disability and would like to request an accommodation in order to apply for a position with the University of New Mexico, or if you cannot use the online application system, please contact Human Resources at [email protected] (505) 277-4777 for assistance with the application process.

    Other links:

    • New Mexico Inspection of Public Records Act (IPRA)
    • Campus Safety (Clery Act)

    Equal Opportunity Employer

    The University of New Mexico is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to hiring and retaining a diverse workforce and are dedicated to the goal of building an inclusive and pluralistic faculty and staff. We are committed to teaching and working in a multicultural environment. Visit the links below for more information regarding our commitment to affirmative action and equal opportunity: Equal Opportunity, Non-Discrimination and Affirmative Action at the University of New Mexico Equal Employment Opportunity is THE LAW.

    Visit the links below for more information regarding our commitment to affirmative action and equal opportunity:

    • Equal Opportunity, Non-Discrimination and Affirmative Action at UNM
    • Equal Employment Opportunity is THE LAW

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