Admin Assistant 2 - School of Public Administration

Summary:
The School of Public Administration is looking to fill an Admin Assistant II position. This person will be the nexus for administrative activities within the School, providing a comprehensive range of services and support. This role requires a proactive individual who can manage diverse administrative tasks. Act as the first point of liaison for internal and external constituencies and ensure the smooth operation of the School’s daily functions.

Duties and Responsibilities:

·         Acts as the primary contact for the School, handling phone inquiries, directing foot traffic, and serving as a liaison to address a variety of day-to-day matters.

·         Assists staff in tasks such as procurement of office supplies, and managing vendor contracts, including catering, advertisement, and other requisition.

·         Organizes and supports workshops, seminars, meetings, and special projects; evaluates event success and assists with inventory management.

·         Manages the School's social media presence, website updates, and maintenance, ensuring a robust online engagement.

·         Assists with travel arrangements and provides general administrative support to faculty and staff.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

•       Knowledge of Banner (Finance, HR Payroll and Chrome River)

•       Knowledge of MS Word, Excel and PowerPoint

•       Knowledge of Cascade (Website Development/Updates)

•       Strong organizational skills and multitasking

•        Excellent communication skills, both oral and written, with a talent for problem-solving and critical thinking.

•        Proficiency in office software, social media platforms, and the ability to learn new technologies are quired.

•        Experience in handling confidential information with discretion and in accordance with privacy regulations.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.