Accounts Payable Technician

University of the Incarnate Word, United States

Updated: about 19 hours ago
Location: San Antonio, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Title Accounts Payable Technician
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Accounts Payable Technician is responsible for the accurate and timely processing of invoices, check requests and general travel expense reports for UIW and SACHS using the Banner system. The Accounts Payable Technician reports to the Accounts Payable Manager.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties


Job Duty Name Invoices
Description of Job Duties
  • Receives and verifies invoices and check requests for payment and enters data in the Banner system.
  • Verifies transactions are in compliance with university guidelines.
  • Sorts, reviews, and matches open invoices to purchase orders; prepares documentation for data entry and scanning in the Banner system.
  • Verifies account codes, discounts, and payment terms. Issues journal vouchers as needed.
Job Duty Name General Travel Reports
Description of Job Duties
  • Processes all travel related documentation for reimbursement, data entry and scanning.
  • Prepares correcting journal entries as needed.
  • Verifies transactions are in compliance with university guidelines to determine if all submitted expenses are reimbursable.
Job Duty Name Payment Production
Description of Job Duties
  • Initiates the payment production process to include direct deposits.
  • Verifies the payment production process is in compliance with university guidelines.
  • Generates reports relative to the specific payment productions and issues journal .
Job Duty Name Payment Distribution
Description of Job Duties
  • Prepares checks and direct deposits for distribution to employees and vendors.
Job Duty Name Miscellaneous Accounts Payable Duties
Description of Job Duties
  • Sorts and distributes daily mail as needed.
  • Places check copies in check number order.
  • Assists with special projects as needed.
  • Performs other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Excellent customer service skills.
  • Must have excellent oral and written communication skills.
  • Must be able to data entry (alphanumeric) 60wpm-65wpm.
  • Proficient with Microsoft Office applications.
  • Must be knowledgeable of accounts payable.
  • Must be detail oriented and accurate in preparing information and in the data entry of such information.
  • Must be able to maintain confidentiality concerning university transactions.
  • Ability to effectively process transactions using the Banner system.
  • Must have basic knowledge of how invoices are received and verified for goods and services using purchase orders and direct pay with approved signatures.
  • Ability to effectively maintain accounts payable vendor files and other financial records including purchase orders and invoices.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
High school diploma or its equivalent.
Required Work Experience
Two (2) years of related work experience in accounts payable, bookkeeping, and/or data entry.
Preferred Qualifications
  • Associate Degree in Accounting.
  • Experience with the Banner system.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Monday through Friday from 8:00am – 5:00pm with some extended hours required during peak periods.
Physical Demands
  • Ability to lift up to 10lbs of stacked/boxed documents; ability to reach overhead, bend, squat to retrieve office documents.
  • Ability to occasionally move about campus to attend meetings.

Similar Positions