Accounts Payable Specialist

Loyola University, United States

Updated: 4 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime
Deadline: ;

Posting Details
Posting Details


Position Title Accounts Payable Specialist
Job Category Staff
Office/Department Controller
Work Environment Onsite
Location York Rd
Staff Job Type Full-time
If Temporary or Visiting, Estimated End Date:
Position Summary and Duties
This Accounts Payable Specialist will analyze invoices and expenses, and make payments in an accurate and timely manner. Provide customer service to internal and external customers. Assist with specific banking functions as they relate to Accounts Payable. The position works directly with the Assistant Director of Accounts Payable and Senior Accounts Payable Analyst.
Job duties include:
· Process Accounts Payable invoices, check requests and travel reimbursements for the University. Ensure that all requests comply with the University’s Policies and are processed accurately and in accordance with the departmental guidelines.
· Assist with the administration of the University’s Procurement Card Program to include the set up of new accounts and maintenance of existing accounts. Review monthly statements from the University’s p-card account holders to ensure compliance with the University’s policies and auditing requirements.
· Assist with the set up of new vendors to include W9 compliance, EIN / SSN verification with the IRS and ACH set up.
· Effectively support and build relationships with personnel throughout the University. Provide quality customer service to the University’s external customers. Respond to all customer inquiries, requests and problems in a timely manner. Research customer statements and work with the vendor or department to resolve any outstanding balances.
· Assist with the year end close, 1099 reporting, and State of Maryland escheatment process. Work with the University’s purchasing system to be able to process invoices and other functions related to the purchasing system.
Office hours are typically Monday through Friday 8:30am to 5pm, with 1 hour for lunch.
Required Qualifications
- High school diploma or GED required
- 3 – 5 years of experience in Accounts Payable.
- Excellent communication and organizational skills with attention to detail. Math skills and basic accounting knowledge.
- Ability to plan & organize, establish priorities ad meet deadlines.
- Versatile, adaptable and willingness to learn new processes and systems.
- Thorough knowledge of Microsoft Office and integrated database programs, preferably Workday.
- Strong customer service skills and the ability to function effectively as part of a team.
- Must be able to support the University’s Mission, Vision and Values.
Preferred Qualifications
- Associate’s or vocational/technical school degree preferred
Job Posting Date 12/18/2023
Priority Application Deadline Date
Job Close Date
Anticipated Start Date
University Description
Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.
Diversity Statement
Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.
Special Instructions to Applicants
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: In some cases, experience and/or education may be substituted for requirements.
Quicklink for Posting https://careers.loyola.edu/postings/7089

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