Accounts Payable Specialist III

8884BR

Provost

K-12 University Center

Job Summary

Please note: this is a grant-funded position that is dependent on the availability of grant funds.

Process stipend payments for Army Educational Outreach Program (AEOP) grant participants, graduate research assistant, and other participants.  Assist with testing new enhancements and efficiency improvements for the ERP platform as they impact Accounts Payable. Deliver excellent quality service to students, staff and faculty as well as external customers.
Please note: occasional overtime and weekends may be required. 

Job Responsibilities

Major Responsibilities

• Process payments for Army Educational Outreach Program grant stipends including validate eligibility, determine appropriate tax treatment, validate supplier set-up, complete Oracle AP entry utilizing ADI, and complete IRS Form 1099/1042 tax reporting. Act as the first line of contact with students, departments and Sponsored Programs Accounting (SPA).  Assist with other stipend/student prize payment process as warranted.
• Serve as liaison for student 1099/1042 collection, student banking needs, and income verification requests.
• Process annual Project Lead the Way grant payments to participating K-12 schools within the RIT program.
• Test new releases/patches for ERP platform enhancements and upgrades, including maintaining test protocols and performing transaction testing prior to implementation.
• Audit departmental entries on a biweekly basis.  Maintain accurate records reflecting stipends paid, duplicate entries, and resolution.
• Perform various tasks to support the monthly, fiscal year-end and calendar year-end close processes including processing accruals, assisting with Form 1099s, etc.
• Act as backup for new supplier onboarding and set-up in the ERP platform.   
• Provide technical support to students, faculty and staff for accessing GLACIER, PaymentWorks, and Oracle applications including Research Assistants/Participant Payments.
• Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management.
• Make recommendation for changes to documented procedures as necessary.
• Participate in a minimum of 30 hours of training/professional development annually.  Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. 

Skills:

• Must be organized, work efficiently and have a strong customer service orientation as well as excellent communication skills (written and verbal).
• Must pay close attention to detail resulting in a highly accurate work product.
• The successful candidate will be a self-starter and will have demonstrated initiative in a similar work setting, including trouble-shooting situations requiring corrective action as well as formulating and implementing solutions.
• Must exercise sound professional judgement in the execution of all responsibilities.
• In addition, must possess a high energy level and exceptional organizational skills and have the ability to interact with individuals throughout the organization.

Key Relationships: Students, Payroll, Student Employment, Accounting Operations, SPA, SFS, Information Technology Services, and departments responsible for submission of AEOP & participant payment requests.

Required Qualifications

• AS Business Administration or Accounting and/or equivalent combination of education and relevant experience.
• Four to five years applicable accounts payable experience in a high volume setting 
• Experience with an enterprise-wide financial applications software system, Adobe DC, and Microsoft Office including Access, Excel and Word.

Preferred Qualifications

• Bachelor's degree 
• Knowledge of generally accepted accounting principles, federal and state tax laws including, IRS Form 1099 and 1042-S requirements 

Work Location

Henrietta Campus — 100%

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.