Accounts Payable PCard Specialist

Posting Details
Position Information

Position Title	Accounts Payable PCard Specialist
Position Type	Regular
Job Number	SA21024
Full or Part Time	Full-Time 40 Hours Weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$26.00 - $28.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	Under the general supervision of the Director of Accounts Payable, the Accounts Payable PCard Specialist oversees and performs activities related to the procurement card program administration, maintenance of the supplier database; Assist in Reviewing centralized general ledger activity, accruals, deferrals, reclass and provide support to university departmental budget activity review. Identify trends to help promote efficiency, cost savings and automation. The incumbent is responsible for compliance with policies, procedures and guidelines and requirements of Chapman University, State and Federal agencies.
Responsibilities	Responsible for the daily management, administration, customer support, improvement, enforcement, and organizational effectiveness of the procurement card program. Serves as a primary point of contact to the cardholder/authorized user and issuing financial institution (Bank of America). Responsible for reviewing applications, opening, monitoring, and assisting with closing/deactivating PCards. Provides customer support to all cardholders/authorized users and escalates issues when appropriate. Maintains accurate and up-to-date cardholder/authorized users list. Perform PCard audit for compliance to policy. Administer the Supplier 360 mailbox, and email requests to assure quick processing of supplier registrations, resolving issues and responding to inquiries Review, approve and request changes to supplier records in PeopleSoft as per the standard process. Address gaps in vendor records, including but not limited to phone numbers, email, banking and information. Address gaps in vendor backup information, including US required government W8 and W9 forms. Responsible for the analysis and reconciliations of accounts payable transactions. This includes assisting with preparing responses to surveys, audit inquiries, and requests for public information. Assist with the Travel, Procurement Card advance accounts. Review PCard activity for sales/use tax accruals. Assist with coordination and preparation of calendar year-end 1099 activities and reporting. Assist with preparation and submittal of correcting journal entries. Take appropriate follow-up action as required by established policies, procedures and Federal or State regulations. Responsible for developing and maintaining effective working relationships with representatives at appropriate levels within Chapman University, its auxiliary organizations, and State and Federal agencies relating to daily Accounts Payable operations. Interaction includes providing guidance on policy and procedures and training workshops. Assist with the preparation and presentation of training workshops to the campus. Provide verbal and written information to the campus community as needed to keep them informed. Respond to helpdesk tickets Participate in the development and implementation of new processes, procedures and software upgrades within the unit. Review and suggest revisions to internal policies and procedures in order to implement new rules and regulations as required by Chapman University, State, and Federal administrations Assist with coordination and the execution of test scripts related to areas of responsibility in a timely manner to assure new system releases are ready to apply to the production environment by required deadlines. Report system problems or issues found during testing.
Required Qualifications	Demonstrated knowledge of policies and procedures related to accounts payable and the disbursements of funds for the procurement of goods and services. Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments. Specific experience with a procurement card program and federal and state tax reporting is preferred. Produces high volume, quality work with minimal errors Demonstrates the ability to independently research and solve problems. Experience interpreting complex state and federal tax reporting requirements associated with the procurement of goods and services. Shows the ability to effectively work with culturally diverse groups or individuals.
Desired Qualifications	Demonstrates experience with customer service in an accounts payable related environment requiring excellent interpersonal and communication skills. Specific experience working with bank practices and processes is preferred. Displays effective written and verbal communication skills. Experience using automated, multi-screen, on-line accounting systems in Accounts Payable including system testing and problem resolution. Specific experience with Concur SAP, and PeopleSoft AP 9.2 or higher is preferred. Exhibits working proficiency with Microsoft Word and Excel. Demonstrates working knowledge of accounting analysis as related to the daily operational duties of accounts payable. Experience preparing reconciliations.
Special Instructions to Applicants	Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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