Accounting Specialist

University of Utah, United States

Updated: 4 months ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 04 Mar 2024

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Accounting Specialist
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Announcement
Details


Open Date 12/04/2023
Requisition Number PRN37085B
Job Title Accounting Specialist
Working Title Accounting Specialist
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F, 8am-5pm, Hybrid
This position currently works remotely, with periodic in-person attendance mandatory. Subject to change. This position has the ability to telework remotely for a portion of each week. An employee hired into this role will be responsible for providing space, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.
VP Area President
Department 00350 - Payables Production
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $22.00/h
Close Date 03/04/2024
Open Until Filled No
Job Summary
Financial Services touches the lives of everyone in the state, especially here on campus: from facilities construction to laptops, health services to libraries, and all the awesome on-campus events. By working as an Accounting Specialist at the U, not only will you be able to help protect the University, but you will also shape the University and the community for years to come. Does this motivate you? Then you will be a great fit for our team.
The University of Utah is not only the flagship institution in the state, but it is one of the largest employers as well. This means that there are incredible opportunities when you come work for us. Here in Accounts Payable, we value employees. We not only provide great work-life balance, we have hybrid working, and incredible professional development opportunities. If you are interested in pursuing a degree, you get reduced tuition for you and your immediate family! We have an internal certificate program and work with national organizations on courses and certifications.
Our team enjoys working together and accomplishes amazing things. Some of our guiding principles, are that we are all on the same team (we help and support one another and the campus) and we find a legal way to say yes (you can get creative in solving new challenges).
Come see how you can leave your mark on the state!
Some of the amazing benefits you get working for the university include:
· Opportunity to work at a prestigious medical research-oriented campus.
· Incredibly beautiful campus, an urban forest that is a dedicated State Arboretum.
· Tuition reduction after 6 months of employment with options for children and spouses.
· In house certification programs.
· Hybrid work schedules that include work from home.
· Generous paternity and maternity leave.
· Generous birth and adoption coverage.
· Access to gym for nominal fee.
· Free entrance to Red Butte Gardens and Natural History Museum.
· Ability to contribute to retirement accounts.
· 14.2% retirement contribution starting on day one.
· Discounts with some local companies.
· Charming co-workers (some with great or terrible puns or “dad” jokes).
· Employee Assistance Program
· Family and Medical Leave Act (FMLA)
· Flexible Spending Accounts (Health and Dependent Day Care)
· Health Care Plan (Medical and Dental Coverage)
· RedMed Employee Health Clinic
· WellU Wellness Program
· U Be Well
· Accidental Death and Dismemberment
· Disability Insurance (Short Term and Long Term)
· Life Insurance
· Travel Assistance
· Workers Compensation Insurance
· Retirement Plan
· Supplemental Retirement Plans
· Retiree Benefits
· Holiday Calendar
· Home and Auto Insurance
· Hyatt Legal Plan
· Paid Leave Time
· Tuition Reduction
· Utah Education Savings Plan (my529)
In this job you will perform a variety of accounting duties that range in level of complexity from clerical accounting duties such as managing payables or serving as payroll reporter, to more complex duties such as preparing budget or reconciling accounts.
Duties, in summary, include, ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review a large number of incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.
Responsibilities
1. Maintains and reconciles accounts and makes correction to journal entries as necessary. Tracks and reports revenue and expenditures.
2. Prepares departmental or grant budgets and cost reports, and does variance analysis.
3. Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the correct account.
4. Handles accounts receivable for department including invoice preparation, bank deposits, aging reports, follow up on past due accounts.
5. Prepares and processes purchasing and travel documents. Solves problem with invoices and processes for payment.
6. Serves and department payroll reporter. May track department payroll expenses and ensure labor costs are charged to correct accounts.
7. Reviews and reconciles University procurement and purchases.
8. Reconciles monthly management statements and maintains back-up documentation.
9. Creates special checks or check requests.
10. Tracks and controls department inventory.
11. Supervises and trains accounting clerks and other clerical staff.
12. May serve as petty cash custodian for the department.
13. May purchase and maintain office supplies for department.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
[email protected]
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: [email protected] or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of full-time clerical accounting experience do you have?
    • Less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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