Accounting Specialist I - Architecture & Design-Administration

Accounting Specialist I - Architecture & Design-Administration - 2400000091 

Description

 

Accounting Specialist I - College of Architecture and Design

The expected salary range for this position is $40,000 – $50,000

The University of Tennessee College of Architecture and Design invites applications for the position of Accounting Specialist. This position reports to the Director of Finance and Administration and is a key member of the financial administration team.

This position will be responsible for handling a range of financial administration tasks, including preparing monthly account ledgers, overseeing the student hire process and timecard approvals, monitoring account activity and balancing accounts, payroll, travel requests, cash and check deposits, etc. Successful applicants will demonstrate attention to detail, high standards of integrity, as well as robust critical thinking skills.

The College of Architecture and Design is committed to excellence in design education, creative activity, research, and outreach missions. The College is comprised of Schools of Architecture, Design, Interior Architecture, and Landscape Architecture. These four schools contribute to an engaged community of 746 undergraduate and graduate students, 51 full time faculty, 18 part time faculty, and 22 members of the administrative staff. The College of Architecture and Design is one of 11 academic colleges at the University of Tennessee, Knoxville, a Research-1, land-grant university that houses 900+ programs of study.

Duties and Responsibilities:

• Responsible for entering bi-weekly and monthly payroll in IRIS
• Reconciling ledgers on a monthly basis
• Responsible for filing electronic and hard copies (server, accounting files and ledger copies)
• Support staff for processing travel requests and reimbursements
• Troubleshooting payment discrepancies
• Responsible for entering annual space inventory in IRIS
• Processing asset tags in IRIS
• Support staff for making UT motor pool vehicle reservations
• Back up support staff for procurement card reconciliation and check out/in
• Support staff for processing invoices, internal transfers, and petty cash
• Support staff for processing check/cash deposits and receipting
• Staff support for College Facilities – processing maintenance & repair work orders and maintaining/tracking project completion/payment – staff will be working with the Associate Dean for Facilities
• Responsible for processing paperwork for surplus items
• Responsible for College key requests and college key check-out/check-in process
• Responsible for processing swipe cards requests through central alarm department
• Responsible for incoming mail distribution
• Responsible for issuing day parking permits – ordering and check out to visitors
• Back up for Administrative Specialist staff
• Other duties as assigned by the Budget Director

 

Qualifications

 

Minimum Qualifications:

High school diploma required; Associates degree preferred. Minimum of 3-4 years accounting and administrative experience.  Candidate must have exceptional organizational skills; ability to work multiple projects simultaneously; ability to work independently with minimum supervision.

 

Must be detail oriented and comfortable working with policies and meeting deadlines.  Must be proficient in Microsoft Office (Excel). Must have the ability to articulate information and interact with diverse groups (faculty/students/staff, and external constituencies), and audience in person, over the phone, and in writing. Must be able to work professionally in a fast paced, high stress environment.  Must work well with other staff and be a team player.

 

 

Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to the required minimum qualifications, a resume, and complete contact information for three professional references. Please include these documents uploaded as attachments in addition to the online form process.

The salary for this position will be commensurate with experience. The University also offers a comprehensive benefits package, including reduced tuition for employee’s dependents that attend college in the University of Tennessee system.

 

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status.

 

 

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  Architecture & Design-Administration 
Schedule
  Full-time 
Campus/Institute  Knoxville 
Job Posting
  Apr 2, 2024, 1:21:20 PM