Accounting Officer

Details

Posted: 03-Apr-24

Location: Urbana, Illinois

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 5150026

Accounting Officer
Library Business & Human Res Serv Cntr
University of Illinois Urbana-Champaign
Job Summary
The function of this position is to provide bookkeeping and accounting assistance to the Library Business and Human Resource Service Center by providing travel coordination, financial transactions, assisting with monthly reconciliation, placing orders, preparing honorariums/contracts and travel reimbursements, and utilizing Banner and Eddie to obtain current information regarding FOAPAL balances.
Duties & Responsibilities
Travel Coordinator, Employee Reimbursements and Award Processing

• Arranges travel for Library faculty and staff for conference, work related travel and professional development.
• Arranges travel for Library guest speakers and researchers.
• Processes employee reimbursements, registration, airfare, and hotel reservations; as well as business meals and miscellaneous reimbursement.
• Logs all professional development transactions into employees' individual files for tracking and reconciliation.
• Processes new employee moving expense reimbursements.
• Enters awards and prizes for students into DAWS.

Accounts Receivable and Cash Management

• Processes all money received by the library, via cash, check or credit card and serves as the main contact between University Cashiering and the Library.
• Records deposit receipts into Business Office Log for tracking and reconciliation.
• Tracks and records Interlibrary Loan payments and works with Interlibrary Loan officer.
• Works with Grants and Contracts Coordinator to deposit and record revenue contract payments.

Purchasing and Payables

• Reviews quotes assigned in the Purchasing App for completeness and accuracy.
• Requests requisitions for quotes in iBuy.
• Sends vendor information forms to new vendors.
• Works with Accountant II and Associate Director of Fiscal Operations to resolve any issues in payments.

Miscellaneous and Other Related Duties as Assigned

• Helps maintain yearly file retention schedule.
• Completes Alma invoice approval.
• Completes General Business Correspondence.
• Completes Data entry.
• Completes other related duties as assigned.

Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 9 semester hours equals two (2) years (24 months)

B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen (18) months
• 90 semester hours equals two (2) years (24 months)

C. Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills and Abilities

• A basic understanding of accounting principles and a solid working knowledge of BANNER, EDDIE, DAWS, P-cards, T-cards, Chrome River, and other OBFS related items.
• A thorough understanding of all BANNER finance forms and procedures, plus the preparation and processing of all financial reports and statements, including any vendors outside the United States.
• A thorough understanding of the preparation and processing of all travel related activities for both faculty and staff, all deposits, whether cash or credit card.
• A thorough understanding of both University Library Business and Human Resource Service Center rules, regulations, policies and procedures, including yearly updates.
• A familiarity and understanding of various campus offices associated with the Library Business and Human Resource Service Center; and have a complete understanding of all aspects of University Library operations and activities.
• Ability to complete tasks in a timely manner, maintain confidentiality of sensitive information, and keep organized and detailed up to date financial records. Accuracy, completeness of documents and records, and expediency are expected, as well as the ability to provide follow-up.
• The ability to initiate action to resolve discrepancies and correct errors immediately is imperative.
• Ability to work independently, under general supervision, with frequent interruptions.
• Ability to make Independent judgment and manage simultaneous assignments efficiently and correctly.

Appointment Information
This is a 100% full-time Civil Service Non-Exempt Accounting Officer position, appointed on a permanent basis. The expected start date is as soon as possible after the close of the search. Annual salary is $42,242.98.
International sponsorship is not available.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on April 1, 2024. Please create your candidate profile, upload a cover letter, CV, academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained, names and email addresses of three professional references by the close date.. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Kim Hutcherson, [email protected] . For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .
Requisition ID: 1023590R
Job Category: Administrative Support
To apply, visit https://illinois.csod.com/ux/ats/careersite/1/home/requisition/9888?c=illinois
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About University of Illinois - Urbana-Champaign
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.
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