Accountant III - OIT

University of Texas at Arlington, United States

Updated: about 22 hours ago
Location: Arlington, TEXAS
Deadline: ;

Position Information


Posting Number S05367P
Position Title Accountant III - OIT
Department OIT Business Operations
Location Arlington
Job Family Finance/Accounting
Position Status Full-time
Work Hours Standard
Work Schedule
Monday through Friday; 8:00am-5:00pm
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
This position will be responsible for the application of advanced accounting knowledge and abilities in the preparation of complex regular and special invoice payments, billing, and breakeven point accounting to establish, implement, and maintain a cost recovery program for OIT services. Additional duties will include supporting the Manager, IT Finance, Budget and Analysis in all activities required in the day-to-day operations of the department. 
Essential Duties and Responsibilities
Billing and Cost Recovery:
  • Support IT service owners in developing cost recovery model for IT services by utilizing breakeven point accounting formulas to establish the total cost of ownership (hardware, software, services, and labor), assumed customer base, and IT and/or UTA administrative subsidy.
  • Create point of sale, monthly, and annual billing process utilizing relevant tools.
  • Provide IT service owners regular reporting on their current state of cost recovery revenue (show backs and chargebacks) related to the cost model and recommend changes to the charges to improve customer take rate and achieve cost recovery goals. Be able to demonstrate potential pitfalls or excess revenue.
  • Process inter- and infra-fund transfers, and journal entries to recover costs for IT services delivered to customers.
  • Process and track all deposits to OIT cost centers.
  • Create and distribute a Cloud Services report monthly to business owner and leadership team.
  • Collaborate with Business Affairs in developing a show back and charge back model to support the new UTA budget model.
  • Support IT service owners in identifying services that should be cost recovery options versus those services covered in a general administrative cost.
  • Oversee ServiceNow billing tickets, and process them in timely manner if needed as backup for Accountant I.


Invoice Payment 
  • Perform and oversee the payment of invoices.
  • Track deliverables and time remaining on purchase orders.
  • Communicate the need for the expiration of services or additional funding requirements.
  • Work closely with IT service owners and Accounts Payable to identify the deliverables specified in the purchase order and authorize payments to vendors.
  • Manage the payment of invoices to eliminate all late fees charged to OIT.
  • Close out all outstanding Purchase Orders that will no longer be needed prior to the start of each Fiscal Year.
  • Maintain the OIT Invoicing mailbox by reviewing and completing all requests.

Budget and Accounting Support:

  •  Under the supervision of the manager, participate in the yearly EPM input of OIT’s budget.
  • Maintain the IT Finance and Budget mailbox by reviewing and completing all requests.
  • Process all budgetary transfers for the department.
  • Develop and circulate for all cost centers a monthly budget report to each owner.
  • Review and address all cost center budgetary deficits.
  • Update and maintain a personnel spreadsheet that includes all positions, salaries, and fringe.
  • Review and approve all monthly procard reports for the individual owners within the department.
  • Participate in the annual budgeting process for OIT.
  • Reconcile each cost center in Sahara monthly.
  • Ensure that each owner approves inside the University deadline.

Vendor Management:
  • Responsible for monitoring the budgets associated with each departmental and campus project led by OIT.
  • Forecast and track the project budget for all hardware/software/personnel and the expected operational impact to the department.
  • Performs related duties as assigned.
Minimum Qualifications
Bachelor’s degree in finance, accounting or similar discipline with four (4) years of experience in relevant field or equivalent combination of education or experience. 
Preferred Qualifications
  • Master’s degree in accounting .
  • Five (5) years of experience in higher education accounting.
Knowledge, Skills and Abilities
  • Knowledge of PeopleSoft and Apptio for managing and tracking account expenditures and building service costing models.
  • Advanced proficiency in Microsoft Office suite of applications.
  • Advanced proficiency with document management software, such as Adobe Sign
  • Knowledge of economic and accounting principles and practices and the analysis and reporting of financial data.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Ability to perform active listening and give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Talking to others to convey information effectively.
  • Communicating effectively in writing as appropriate for the needs of the audience.
  • Ability to apply mathematical reasoning to choose the right mathematical methods or formulas to solve a problem.
  • Ability to apply judgment and decision making to consider the relative costs and benefits of potential actions to choose the most appropriate one.
  • Ability to perform complex problem solving to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Managing one’s own time and the time of others.
  • Proficiency in the evaluations, observations, analysis and reporting of financial data.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] .


Posting Detail Information


Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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