Accountant I

Job Summary:

This full-time entry-level position provides financial analysis and business operations support for Auxiliary and General Fund operations within the University of Colorado Denver and Anschutz Medical Campus Facilities Management Department. Responsibility for additional funds may be included as necessary. Areas supported include Event Management System (EMS), Food Services, Dry Ice, Denver Parking, Support for Anschutz Parking and Printing Services, Sustainability, Utility/Central Utility Plant (CUP), Space and Asset Inventory, Gift Card Program Finance Coordination, and miscellaneous other areas.

Key Responsibilities:

Provide all finance, accounting, and procurement support in the areas mentioned above.

The duties include, but are not limited to:

·         Serve as the primary financial liaison, including support of all internal Facilities staff as well as support for external CU customers, and responsible for educating and informing the support groups on the University and departmental commonly used fiscal policies and procedures.

·         Execute a monthly report for the Event Management System (EMS) and prepare a journal entry to bill appropriate areas, including Setup, Parking, Police, and CU Medicine (UPI). Also, track unpaid EMS invoices and collect payments diligently. Generate an AR aging report quarterly and prepare write-off reports for the Finance and Administration director.

·         Food Services accounting duties include recording monthly sales records for various vendors, collecting sales commissions, updating annual budgets, billing food vendors, processing and reconciling of Food Truck payments, and maintaining contracts.

·         Process Dry Ice invoices, upload monthly billing, and reconcile monthly and annual reports provided by EMS to the General Ledger.

·         Denver Parking accounting duties include but are not limited to processing monthly payroll deductions for Denver parking for new/outgoing employees and any other changes, interacting with Downtown Parking and the Assistant Director of Parking and Transportation for troubleshooting deduction and payroll issues, billing, booking, adjusting and reconciling AR for various parking activities, booking and adjusting bad debt for citations transferred to collections, creating journal entries for parking permits and other transactions, and processing checks from customers. Preparing Unrelated Business Income Tax (UBIT) annual report for Denver Parking and assisting with annual cost study.

·         Provide support and assistance to Anschutz Parking and Printing Services accounting duties as-needed basis.

·         Processing CUP/Utility invoices, updating the tracking sheet, and ensuring on-time payment.

·         Prepare monthly financial reports for Food Services and Denver Parking to assist with monthly financial reporting to the executive team and monitor and review financial transactions in the GL.

·         Support Sustainability groups with financial needs including creating purchase orders, processing invoices, grant accounting, and other related financial duties.

·         Responsible for coordinating Facilities Space and Asset Inventory, including supporting all groups with equipment tagging, tracking, disposing, and other related processes.

·         Responsible for coordinating the Facilities Gift Card Program, including helping with the annual program approval process, bi-annual Recognition Reporting to the Employee Services, and gift card reconciliation. Also, in charge of working closely with the internal team to support the gift card logging and tracking process and the external team, including the Controller’s Office, for any reporting and compliance responsibilities.

·         Creating Purchase Orders, reviewing and submitting assigned shopping carts for the support groups by properly applying the Facilities Purchasing approval procedure and using the proper procurement method based on the Procurement threshold and the nature of the goods and services being purchased.

·         Reviewing, confirming, and processing invoices. Closeout and release all encumbrances at the fiscal year-end and create new SPOs for the new FY. This includes monitoring SPO balances and sending quarterly updates to staff.

·         Process various reimbursements for the applicable groups and individuals. This includes tracking reimbursements to determine if employees are eligible for reimbursement based on department processes and frequency protocol.

·         Assist with the fiscal year-end process, handling various AR, write-offs, and adjusting entries.

·         Other tasks assigned by management include assisting with the Service Center Cost Study, annual auxiliary budget process, asset and space inventory coordination, and Procurement Card Industry (PCI) Compliance.

·         Other tasks assigned by management.

Work Location:

Hybrid – This role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us:

The University of Colorado Denver | Anschutz Medical Campus is a diverse teaching and learning community that creates, discovers, and applies knowledge to improve the health and well-being of Colorado and the world. The Mission of the Facilities Management team is to create a safe, efficient, and exemplary environment, offering the best solutions to our customers’ needs. Facilities Management is a team of highly skilled and dedicated employees supporting multiple campuses with seamless service. We are recognized as leaders in sustainability, technology, and showpiece facilities.

The Finance Team integrates with these missions by providing professional, customer-centered support. Our department values collaboration and promotes a work/life balance with a mix of remote, hybrid, and in-person opportunities.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree from an accredited institution in business administration, business, finance, or accounting.
  • Substitution: 4 years of experience in accounting or finance OR an associate’s degree in a related field and two (2) years of experience in accounting or finance.

Preferred Qualifications:

• At least one (1) year of professional accounting experience
• Experience utilizing Microsoft Excel to develop, revise, and maintain spreadsheets and databases for reporting and tracking purposes for all core activities.
• Experience with University of Colorado reporting, finance, procurement, invoicing, and billing systems.

Competencies:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Detail oriented.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five (3-5) professional references, including name, address, phone number (mobile number if appropriate), and email address

Incomplete applications will not be considered.

Questions should be directed to: Kenyari Jones; [email protected]

Screening of Applications Begins:

APPLICATION DEADLINE: August 4th , 2024

Anticipated Pay Range:

The annual starting salary range for this position has been established as:

$57,000 - 57,709

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .