Academic Program Specialist

University of North Texas at Dallas, United States

Updated: 14 days ago
Location: Fort Worth, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Academic Program Specialist
Department HSC-Academic Health Centers-300632
Job Location Fort Worth
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information commensurate with experience
Department Summary
The Department of Osteopathic Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students.
Position Overview
 The incumbent will perform specified administrative coordination and provide specialized program support to the Osteopathic Clinical Education program ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to students, prospective students and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.  

Additional Posting Details


Minimum Qualifications
Bachelor’s degree and two (2) years related experience; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
* Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint 
* Manages time and multiple projects 
* Works independently 
* Maintains professional dress, grooming and demeanor 
* Maintains good working relationships with co-workers 
* Excellent interpersonal, oral, and written communication skills 
* Ability to function independently and as part of a team 
* Attention to detail and accuracy of reporting 
* Outstanding customer service skills 
* Knowledge of medical education systems and impact on health care delivery 
* Data entry abilities
Preferred Qualifications
The preferred candidate will possess the following additional qualifications:
* Previous experience in administrative support.
* Experience with academic coordination.
* Excellent verbal and written communication skills.
* High functioning problem-solving skills.
* Ability to make independent decisions and know when to check with higher authority.
* High proficiency in Microsoft office is required.
Required License / Registration / Certification
Work Schedule
M-F 8am – 5pm (some flexibility available)
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Academic Program Specialist
Physical Requirements Carrying, Cleaning, Climbing, Crawling, Kneeling, Lifting up to 10 pounds, Lifting up to 25 pounds, Lifting up to 50 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate

Job Duties


o
Assist the course director for Year 3 Core Clerkship with the design and development of syllabi and other course materials.  
o
Actively assist in the overall coordination to include scheduling of meetings, rotations of students, orientations, fellows, interns, and residents; grade submission; and other related administrative duties.  
o
Contact teaching faculty regarding availability to train students in their practices and the number of student positions available at each site.  
o
Prepare and maintain online platform and keep all course documents up-to-date for student and faculty involved in the course.  
o
Coordinate all core 3rd year rotations and 4th year electives for department (as applicable)
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Maintain updated syllabus, evaluations, and program policy and procedures. Assure that the syllabus, course materials, and lectures are distributed to Clinical Education for posting. 
o
Make changes to rotation schedule due to overall changes issued by Clinical Education throughout the year as needed
o
Initiate and prepare longitudinal rotation selection in the late spring to incoming 3rd year students for rotation selection.  
o
Prepare and maintain online curriculum platform for upcoming year to include but not limited to – clinic logs, all rotation instructions, case report and IRB information, quizzes, surveys, and clinical log etc. as determined by specific core curriculum 
o
 Coordinate scheduling of students for 3rd year student clerkship, 4th year elective clerkship, visiting students, interns and residents if applicable. 
o
 Receive and schedule rotations for out of state students, interns, and residents if applicable. 
o
Make all room reservations for orientations events and ensure rooms are presentable and adequately supplied  
o
Organize and coordinate with library services, electronic medical records, and other necessary departments to coordinate monthly core student orientation.  
o
 Contact Hospitals to notify of badging needs and orientation attendance 
o
Manage changes, absences, etc. as needed. Make adjustments to scheduled locations in the event of faculty illness, conferences, vacations, meetings, etc. notify student of change in location as needed. 
o
Assign each student to a clinical location for training. Communicate schedule to students and faculty in a timely manner. 
o
Communicate with all students/faculty/staff in a professional manner regarding absences, rotation requests, incomplete assignments, remediation, etc.  
o
Compile, track, and submit all grades received via appropriate software systems (Canvas, eMedley, EIS, etc.)  
o
Provide technical support for students and faculty as needed for all online systems.  
o
Department contact for offsite preceptors in DFW and all remote sites. Keep track of vacations and find alternate locations for students assigned. 
o
Attend all meetings, training and events for clinical rotation directors and coordinators 
o
Make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education.  
o
Create, compile, and distribute required reports regarding student performance, curriculum, etc. as needed for the clerkship and as requested by faculty/administration/clinical education.  
o
Maintain student records of rotations 
o
Input student rotation requests and changes in a timely manner 
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Process student rotation documents according to posted guidelines  
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Advise upcoming fourth year students on required documents, processes and procedures  
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Participate on committees as assigned by Executive Director, Clinical Education  
o
Monitor student rotation requests via applicable software systems and interfaces  
o
Process clerkship applications and other forms related to clinical clerkships for all third and fourth year students including specialty tracks such as ROME
o
 Serve as a point of contact for students, clinical department staff, faculty, other agencies regarding clinical clerkships 
o
Assist with maintaining clerkship data 
o
Advise students regarding processes/procedures pertaining to scheduling and completing clinical clerkships 

Posting Detail Information


Posting Number S8046P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/81421

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