Academic Program Manager

University of Utah, United States

Updated: about 1 month ago
Location: Salt Lake City, UTAH
Job Type: FullTime

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Academic Program Manager
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Announcement
Details


Open Date 02/20/2024
Requisition Number PRN37736B
Job Title Academic Program Manager
Working Title Academic Programs and Administrative Manager
Job Grade E
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area Academic Affairs
Department 00065 - Elect & Computer Engineering
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 55000 to 62000 COE
Close Date
Open Until Filled Yes
Job Summary
The Utah Smart Energy Laboratory (U-Smart) at the University of Utah is seeking a proactive and organized individual to join our team dedicated to designing resilient and sustainable power systems.
Job Description:
The Academic Programs and Administrative Manager will play a crucial role in providing comprehensive support to the U-Smart Lab, overseeing administrative duties and managing educational programs in collaboration with academic faculty, industry partners, and government stakeholders. The position will coordinate educational initiatives to foster engagement between students, industry experts, and policymakers, as well as providing essential support for knowledge dissemination, interdisciplinary collaboration, and student engagement. Ideal candidates will excel in resource and time management and contribute to the success of our educational programs. This position will be scheduling meetings for stakeholder engagement, handle communication with internal and external partners, prepare documents, support meetings, ensure confidentiality, collaborate with the team, solve problems, and contribute to continuous improvement efforts.
At the University of Utah, John and Marcia Price College of Engineering, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and up to 14.2% contribution to your retirement plan, we have the following perks:

· Flexibility: Some telework options and flextime schedules are available for staff, typically one day a week.
· Office Culture: We have a highly collaborative office on the University of Utah campus. Employees have access to a full kitchen, and you have access to the Starley Cafe located in our gallery for affordable and easy lunch options. We offer several opportunities to engage and get to know your co-workers. Dress code is relaxed business/casual – we want you to be comfortable.
· Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
· Community: Discounts and sometimes free admissions to arts, cultural, museum, lectures and select sporting events on campus.
· Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer professional development opportunities to develop your skills.
Other benefits and services include:

· Flexible Spending Accounts ( FSA )
· Supplemental Retirement Savings Plans (403(b), Roth 403(b), 457(b))
· WellU Employee Wellness Program
· Accidental Death and Dismemberment Insurance (AD&D)
· Supplemental Life Insurance
· Employee Assistance Program ( EAP )
· Long Term Care Insurance
· Hyatt Legal Plans
· UESP 529 College Savings Plan
· Auto/Home Insurance
· Family and Medical Leave Act
Responsibilities
1. Oversee and coordinate educational initiatives such as webinars, seminars, trainings, courses, and certificate programs.
2. Coordinate with academic faculty, industry partners, and government stakeholders to align programs with industry needs and policy frameworks.
3. Develop programmatic activities and specialized training sessions.
4. Prepare, organize, schedule, or facilitate workshops, trainings, or listening sessions.
5. Create and edit educational resources.
6. Develop and implement strategies for enrollment, retention, and engagement.
7. Collaborate with marketing to promote educational programs effectively.
8. Maintain and organize confidential data pertaining to the workshops and trainings, such as student records and student data.
9. Ensure compliance with program-specific regulations, grant requirements, and reporting.
10. Evaluate and analyze curriculum, program, or event resources.
11. Manage partnerships with relevant institutions and stakeholders on behalf of the lab.
12. Provide administrative support to the lab and assist with project administration.
13. Respond to inquiries and handle communication on behalf of the leadership team.
14. Perform other duties and special projects as assigned to support the overall mission and objectives of the laboratory.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Qualifications:
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience) plus three years of experience in program management required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
● Bachelor’s degree in Education, Business, Communication, or similar.
● 3+ years of experience in project or program management.
● 1+ year of experience supervising or mentoring students.
● Experience supporting administrators, directors, or faculty leaders.
● Strong leadership, communication, and interpersonal skills for engaging diverse stakeholders.
● Ability to utilize strong organizational, administrative, and communication skills.
● Ability to adapt to changing environments and foster a collaborative, inclusive work culture.

Preferred:
● MEd or Master’s degree in Education, Business, Policy and Public Administration, Communication, or similar.
● Experience working in STEM field.
● 5+ years of experience in project or program management, preferably in collaboration with academic, industry, and government entities.
● 3+ years of experience supervising or mentoring students.
● Experience with grant writing and reporting.
● Understanding of how to apply student development theory to programmatic and curricular-focused trainings and events.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of experience do you have in budget, grant and program management?
    • Less than 1 year
    • 1 year or more, but less than 3 years
    • 3 year or more, but less than 5 years
    • 5 year or more, but less than 8 years
    • 8 years or more

    • Applicant Documents
    Required Documents
  • Resume
  • Cover Letter
    • Optional Documents
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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