Academic Human Resources Analyst

For full consideration, please provide a resume and cover letter.

To learn more about the Division of Physical and Biological Sciences, please visit https://science.ucsc.edu/ .
Successful candidates may be eligible for remote or hybrid work arrangements on a permanent basis. The unit requires all employees to be able to accommodate a full 8hr work day between the hours of 7am to 6pm PST.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

• How to Apply
• Troubleshooting
• Tips for Applicants
• FAQ’s

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is: 03-04-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Physical & Biological Sciences at the University of California, Santa Cruz is a global engine of high-impact science and student research experiences. The division includes nine academic departments and several other research institutes that are at the forefront of cutting-edge advances in research and teaching. The Academic Personnel/Payroll Unit within the division is responsible for all functions of academic personnel administration for faculty, students, and researchers, including appointments, payroll, and visa processing.

More information can be found at https://science.ucsc.edu/

JOB SUMMARY

Under general supervision, the Academic Human Resources Analyst will be responsible for a range of tasks supporting employment and accurate pay for academic employees in the Division of Physical and Biological Sciences, with a particular focus on academic students, non-senate researchers, and postdoctoral scholars. The incumbent coordinates the appointment and advancement process, including visa procurement; enters, monitors, and maintains academic employee job records in divisional, campus, and centralized HR systems; and ensures that transactions comply with personnel and payroll policies, business procedures, and collective bargaining agreements. This position regularly interacts with department chairs, department managers, budget analysts, individual students, faculty, and researchers, the Division of Global Engagement, Academic Personnel Office (APO) staff, and other central campus staff and administrators.

APPOINTMENT INFORMATION

Budgeted Salary: $33.53 - $38.32/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007714 (ACAD HR ANL 2)

Travel: Never or Rarely

JOB DUTIES

25% - Student Employment

• Monitors, analyzes, and maintains student employment; coordinates with principal investigators, graduate advising staff, and budgetary research analysts to ensure accurate and timely pay for students each quarter.

25% - UCPath Transactions

• Processes transactions in the University of California Payroll Human Resources (UCPath) system, including position management, hires, personnel review outcomes, leave absences, and terminations. Analyzes and resolves discrepancies; prepares appropriate documents for transactions; adheres to published deadlines for online entry updates.

20% - Appointment/Advancement

• Facilitates/manages the academic review process, identifying issues relating to policy and compensation. Collaborates with and guides department managers, department chairs, principal investigators, and budgetary research analysts regarding academic personnel and pay actions, ensuring consistency with University policies and divisional practice and precedent.

10% - General Inquiries

• Provides resources to and advises supervisors and employees on academic personnel and payroll topics such as employment, paychecks, benefits, personnel policies and procedures, and collective bargaining agreements. Provide general support to the unit; participate as a member of a team, serve as backup to others in the unit during peak periods and as needed.

10% - On-boarding

• Initiates on-boarding and associated employment paperwork following divisional, campus, State, Federal, and UC system-wide policies and procedures; prepares and maintains materials necessary for the on-boarding and off-boarding processes.

5% - Time and Attendance

• Audits monthly and biweekly timesheets (electronic and paper); analyzes, interprets, and accurately applies time and attendance policies; analyzes and resolves time and attendance discrepancies; prepares and processes any related salary adjustments.

5% - Visa Coordination

• Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on work-eligibility (visa) issues such as J-1 and H1-B processing or PR application. Monitors work authorization end dates to ensure compliance.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Organizational and time management skills to independently track activities, set priorities, and manage frequent interruptions and competing deadlines.
• Problem-solving and analytical skills, with the ability to think critically and recommend solutions within established guidelines.
• Strong verbal communication skills.
• Strong written communication skills and attention to detail, ensuring assignments are completed with accuracy.
• Strong mathematical skills, sufficient to calculate payments accurately.
• Interpersonal communication and customer service skills.
• Ability to interpret and apply complex policies, exercising flexibility and good judgment.
• Ability to exercise diplomacy and discretion.
• Ability to recall, retrieve, and communicate detailed information quickly, clearly, and accurately.
• Knowledge of common office software applications and/or the Google applications suite, calendaring tools, and/or other similar programs.

PREFERRED QUALIFICATIONS

• Understanding of general human resources practices, bargaining contracts, and the University of California procedures and policies that govern academic personnel and payroll.
• Knowledge of a human resources management systems, and/or other related business software, programs, databases, or systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.