Academic Department Manager (English, Writing, & Film)

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Job:

Academic Department Manager (English, Writing, & Film)

Job Summary:

The Academic Department Manager (English, Writing, & Film) is responsible for the operation of a cluster of related departments and programs, including English, First-Year Writing, Creative Writing, and Film Studies. They will provide comprehensive business support to the chairs and program directors within their cluster and serve as a key partner to the Provost’s Office to develop and refine strong operational protocols and business processes. The Manager will supervise a cohort of department assistants, each of whom supports one or more departments or programs.

Job Description:

Essential Duties Summary: 

1) Management of Department/Program Assistants:

• Manage performance, guide career and personal development, and direct the work of administrative assistants. Rationalize work assignments across the assigned cluster.
• Primary liaison with the Provost’s Office to determine necessary training and resources for the cohort to succeed.
• With the Provost’s Office, maintain, revise, and update a process guide for department assistants.

2) Management of Student Workers:

• Supervise and review student workers who support the department with some administrative tasks.
• Approve time for student workers and assess department or program need for support

3) Budget and Financial Management:

• Partner with chairs/directors in developing annual operating budget requests, including proactive planning, management and projection of expenditures across the full complement of operating lines (travel, events, honoraria, programs, etc.).  Advise the chair on budget performance throughout the fiscal year, including providing reports as needed.
• Partner with chairs/directors in developing annual instructional budget and administrative staff requests and planning searches for any departmental hires (staff, students, faculty).
• Participate in budget review discussions with chair(s) and budget team within the Provost’s Office.
• Review and approve financial transactions from the administrative cluster

4) Partner with chairs in curricular planning exercises in dialogue with the Provost’s office and the Registrar regarding course scheduling, communication with Columbia cognate department(s), faculty leaves, advising assignments, contingent faculty, TAs and graders.

5) Partner with chairs to plan department and program assessments, accreditation exercises and reviews.

6) Partner with chairs to quantify space planning and improvements in dialogue with Provost’s office and Capital Projects.

7) Other duties as assigned.

Skills, Qualifications & Requirements:

Required Qualifications Summary

• Bachelor’s degree preferred and 5 years related experience, or two years of college and 5 - 7 years related experience
• Excellent organizational ability
• Ability to set priorities, balance competing responsibilities, and work both under pressure, and independently without immediate supervision
• Excellent computer skills; including experience with word processing, spreadsheets, email, and online calendaring
• Tact and good judgment in dealing with a variety of constituencies
• Excellent communication skills, both verbal and written
• Experience as an administrator

Preferred Qualifications

• Experience managing an office and/or staff
• Experience working with faculty and students in an academic environment
• Experience transacting in Workday or another Employee Management System (EMS)

Salary: $80,000 - $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time