34170402 - DN-PROSTHS RESIDENT PROG

OPS Grad/Fellow Program Assistant

• Work directly with advanced education to ensure complete registration of classes for residents to ensure timely graduation. Assist the graduate program director and other program faculty with the preparation and maintenance of courses and scheduling (preparation of course materials, creating and maintaining courses in CANVAS and databases, providing related reports, reserving rooms, creating calendar and meeting requests, and resolving any scheduling conflicts promptly, etc.), and draft fee schedules.
• Work closely with the program director to create and maintain accreditation documentation and data. Maintain resident files (grades, signed resident evals, signed thesis/PILOT form, exams, final exam paper, BLS card, and ACLS/PALS if applicable). 
• Coordinate resident/intern interview process and resident/intern evaluation process and track progress as required by the college and university. Ensure residents/interns complete annual training. Serve as point-of-contact for external agencies for onsite and offsite educational lectures.
• Create and maintain purchase orders, reconcile PCard charges, process invoices, obtain quotes, coordinate travel arrangements, and process travel requests and travel expense reports on behalf of the program accurately and timely per department, college, and university policies. Maintain office supplies, equipment, and software for the program. 
• Work with dental maintenance, facilities services, and IT for issues on behalf of the program.
• Assist with onboarding and offboarding of residents, interns, new clinic staff, and courtesy faculty working for the program. Coordinate special events on behalf of the program. Create inventory reports as directed by the program director.
• Ship and receive all lab cases and follow up for appropriate patient scheduling. Serve as point-of-contact for internal and external labs for resident cases and liaise between lab, faculty, and residents/interns. Ensure relevant implant parts, dental supplies, and equipment are available at all times. As directed by the program director, rectify issues with the dental labs concerning cases. Order, organize, and distribute the program's implant components and surgical supplies. Implant components include, but are not limited to, surgical and restorative fixtures and biomaterials such as bone, membranes, etc.
• Serve as backup to other program staff as needed; respond to inquiries and requests regarding scheduling, patient appointments, and dental concerns. Work with the UF Health Volunteer program to coordinate clinical volunteer schedules for the program. Serve as a general resource for all direct inquiries from various constituents, including information on related activities, policies, and procedures on behalf of the program. Communicate with faculty, administrators, staff, and external contacts to respond to questions, resolve issues, and gather data as needed.
• Attend meetings (as appropriate). Assist other staff members and graduate program faculty members with technology needs. Cross-train staff members and others in the college (as directed). Conduct training (when needed). Perform other duties (as assigned).
• This position requires the ability to work in a fast-paced environment with multiple interruptions and the willingness to learn new program and college-related software, and university systems.

$22-$26/hr.

Two-year college degree and one year of relevant experience, or a combination of education and relevant experience.

• Preferred applicant has experience with Microsoft Office Suite
• Strong attention to detail, ability to follow instructions, and good communication skills
• Reliable, punctual, and highly professional

This position has been reposted. Previous applicants are still under consideration and need not reapply.

In order to be considered, you must upload your resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.