33070000 - HP-CLINICAL / HLTH PSYCHOLOGY

Human Resources Generalist I

This position is located in the Department of Clinical and Health Psychology, College of Public Health and Health Professions (PHHP), and will serve as the primary point of contact for all non-faculty human resources functions for the Department. This is a highly professional position requiring daily contact with students, faculty, staff, and the greater university community and is responsible for the primary day-to-day functions of the Human Resources (HR) operations for the department.

Human Resources

Primary point of contact for all salary plans except Faculty for all HR processes. Will provide support to the department business manager for all faculty processes as needed and requested. Process in PeopleSoft all levels of hires within the department, including TEAMS, Pre/Post-Docs, OPS, Graduate Assistants, Student Assistants, federal work study, Fellows, Interns, courtesy and volunteers.   This includes data entry of all hires, ensuring that the appropriate hire paperwork/documentation has been completed and that the required trainings have been taken.

Check completed paperwork for completion and correctness and forward to the appropriate Level 1 approver in a timely manner. Create personnel files for all new hires. Update current files as needed. Facilitate new hire processes including but not limited to establishing email accounts, requesting after hours building access, issuing room keys, requesting drive access, office equipment needs, and submitting Gator1 card requests. Work with Business Manager regarding space assignments and office set-up.

Liaison as needed between foreign national employees/hires, the Department, the College, the University International Center, the University Immigration Compliance Services, and/or Fragomen and Associates (external provider) to make sure all necessary work authorization documentation is processed and current for all foreign national employees and incoming hires.

Assist Business Manager with the composition of position descriptions and requests for reclassifications and/or new positions as assigned. Ensure the department’s organizational chart remains accurate. Process various human resource transactions in Peoplesoft, including but not limited to lump sum payments, additional pay, leave of absence requests, leave cash outs, terminations, FTE changes, SPIs, position description updates, administrative and fellowship supplements, etc.

Responsible for entering hires in the PHHP-ISA database and maintaining data for all employees within the system.

Monitor outside activity forms and alternate work location agreements ensuring that all forms are completed accurately and processed in a timely manner.  Follow-up on renewals in a timely fashion so that all approvals are in place prior to the expiration date.

Provide guidance and assistance to the department chair, faculty, staff, and students regarding human resources policies and procedures to ensure compliance with federal, state, university, college, and department regulations.

Serve as departmental volunteer coordinator to ensure appropriate paperwork is on file and volunteer hours are accurately tracked. Oversee monitoring of required compliance trainings to ensure that all department employees remain current on the various trainings per University, College, and grant regulations.

Recruitment and Staffing

This position will ensure approved recruitments are accurately posted (as applicable and necessary, depending on the type of position) in Careers at UF. He/she will manage all aspects of staff salary plans including posting positions, drafting letters of offer, ordering criminal background checks, reviewing applicant pools, and completing reference checks.  Will monitor selection criteria and work directly with hiring authorities to advise on the proper format and ensuring compliance with regulations.  Create graduate letters of appointment for new graduate assistants and handle annual letter renewal process. Enter tuition waivers for graduate assistants and payroll distributions for all new hires.

For faculty recruitments, this position will check to make sure that all search committee members have an active Search Committee Tutorial training on file and will advise faculty members directly so that training can be completed. Monitor job postings and applicants, providing assistance to the departmental Search Committee and hiring managers.  Notify committee members, hiring managers, and Chair, as applicable and necessary, of new applicants, and track committee activities and status of applicants.  Communicate with faculty applicants as needed and arrange interviews by virtually and campus visits as appropriate, including seminar presentations and meetings with faculty/administrative personnel within and outside of department. Administer schedule of committee meetings, take meeting notes, and communicate activity to Assistant Director and PHHP HR Liaison as required.

Once position is filled, ensure that applicants are dispensed appropriately in Careers at UF and that the recruitment is closed out electronically. Liaison for pre-employment health assessments when needed.  Order criminal background checks as needed.

Payroll

Review the bi-weekly preliminary and final payroll paylists for the department. Review the bi-weekly leave report to ensure that every employee has submitted an approved leave request and/or has entered those approved requests into the PeopleSoft system.  Follow-up with employees to ensure requests and entries submitted/entered immediately.  Where indicated, notify supervisor of non-compliance. Responsible for accuracy of time approval in Peoplesoft including but not limited to sending email reminders to OPS and hourly TEAMS employees to ensure time entry deadlines are met, obtain approval from supervisors regarding OPS and hourly TEAMS employees’ hours for the pay period. Troubleshoot payroll issues for employees.

Department Administrative Responsibilities

Aid the Business Manager with annual space inventory process. Responsible for coordinating space inventory interviews with department faculty and staff. Responsible for entry in UF’s Space Inventory and Allocation System. Ensure all departmental space is physically coded and reflected properly in the Space Inventory and Allocation System.

Work closely with Faculty Seminar Committee Chair to oversee Monthly Seminar Series administrative activities.  This will also include working closely with the Administrative Support Assistant II to ensure smooth implementation including but not limited to timely communication with speakers, accuracy of itinerary, announcement, and flyer.  Submit digital signage request to PHHP.

Responsible for working with Administrative Support Assistant II in writing monthly newsletter information distributed by the College regarding recent news and events in the department. Post other human resource information as appropriate on departmental website.

Perform other duties as assigned. 

$22.28 - $27.30 per hour; commensurate with education and experience.

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

• Bachelor’s with at least 3 years of relevant experience in a health care environment.
• Human Resources experience preferred.
• High level of professionalism and integrity.
• Excellent communication, organizational, and computer skills (including the MS Office Suite).
• Experience with Web navigation tools and programs.
• Must be able to work independently, maintain confidentiality, and exercise good judgment.
• Experience working in a research or academic setting desirable.
• Willingness and ability to learn new tasks, be resourceful, and a problem solver.
• High level of accurate attention to detail essential.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted; previous applicants remain under consideration and need not re-apply.

This position is eligible for Veteran’s Preference.  If you are claiming Veteran’s Preference, please upload a copy of your DD 214 Member Copy with your application for consideration. 

If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.

This is a time-limited position.