29180100 - MD-NEUROLOGY-ADMIN/EDUC

University of Florida, United States

Updated: 1 day ago
Location: Gainesville, FLORIDA
Deadline: 08 May 2024

Classification Title:

Research Administrator II
Job Description:
Grant Management/Post Award
 
Upon the receipt of grant funding, the RA II is responsible for setting up financial reporting methods as
designed by the College of Medicine, Department of Neurology, and ensuring that all requirements are
followed. Responsible for ensuring that all technical requirements of the funding agency are met.
 
Monitor daily Department/Institute post award grant/contract project activities. Implement awarded
contracts and grants budgets into the university financial system. Serve as liaison between all involved
agencies of an awarded contract. Will coordinate reporting requirements by sponsoring agent as well as
reconcile and prepare financial reports and supporting work papers as required by University, Department,
and Institute. Conduct special cost and/or budgetary studies and analyze findings as requested by
administration. Work closely with department pre-award personnel, university grant offices, and College for
compliance with agency, university policies and Federal regulations.
 
Financial Records/Reconciliations/Reporting
 
Reconcile all grant accounts and prepare financial reports and supporting work papers for variety of
accounts based around post-awarded contracts and grants. Implement awarded budgets into university
financial system and work closely with faculty and PI for revision of budgets when required, no-cost
extensions, IRB and IACUC expirations and renewals; reporting; and cost analysis.
Provide monthly grant reports to the Principal Investigators (PIs) on all their grants, overhead,
miscellaneous donors and foundation accounts. This includes but is not limited to any startup funding as
appropriate. These reports will include month to date, year to date and project period to date data as well
as where personnel are currently being charged.
Maintain database and file records for financial revenue and expense monitoring per agency and university
policy. Serve as department backup reviewer and approver for travel and purchases in the University
PeopleSoft Financial System as it relates to contracts and grants.
 
Grant Review/Pre Award
 
Work in conjunction with the other research administrators in the department and college to prepare and
submit grants and contracts, and work in conjunction with PIs in adjusting grant budgets according to
University of Florida (UF) and granting agency guidelines; complete granting agency forms; review all grant
applications prior to submission using a comprehensive checklist to ensure completeness and compliance
with University and agency guidelines. Such a review shall include correct language and scientific notations
that constitutes the proposal.
 
Effort Reporting
 
Responsible for certifying each semester all faculty and staff research, and teaching effort. This includes
working with the department graduate coordinator and department administrator to ensure that effort is
entered correctly.
 
Other Administrative Duties
Expected Salary:

Up to 60k commensurate with Education & Experience
Minimum Requirements:
Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent
combination of education and experience.
Preferred Qualifications:
Extensive knowledge of University of Florida, State, and Federal rules, regulations, policies and
procedures pertaining to extramural grant and research contracts.
Comprehensive knowledge of the grant proposal process and experience with using UFirst.
Ability to interpret and apply grant & contract guidelines and regulations.
Must be able to work independently with demonstrated problem-solving skills and attention to details.
Excellent verbal and written communication skills.
Skilled in the use of Microsoft Word, Outlook, and Excel software.
Special Instructions to Applicants:

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: Yes

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