19340000 - EG-BIOMEDICAL ENGINEERING

Academic Advisor II

This position is responsible for coordinating the graduate academic advising of the Biomedical Engineering Department (BME).  This involves advisement and recruitment of BME graduate students, oversight of the applications/admissions processes, and other activities in support of the academic programs.

Advising:

Responsible for academic advisement for all graduate students in the BME Department. Maintains academic folders and conducts periodic reviews of Program of Study for each graduate student. Advises students on registration procedures of the program. Handles enrollment of students in controlled courses. Monitors curriculum requirements and performs periodic progress checks to ensure timely completion of defined milestones. Performs graduation checks for each graduate student. Regularly informs student population of relevant deadlines and requirements. Serves as a liaison for BME graduate students and BME coordinators, as well as various academic departments, COE, and Graduate School. Serves as a knowledge base and informs appropriate individuals of various procedures and policies of the university, college, department, and program. Notifies the department’s Associate Chair of Graduate Programs, and/or Chair and applicable BME faculty of graduate students that have academic and administrative problems. Collaborates with Associate Chair of Graduate Programs and Chair regarding students in noncompliance or on academic probation.

Recruitment and Admissions:

Coordinates with BME Chair and Public Relations staff in the development of recruitment literature, including the departmental graduate program brochure and web site information. Coordinates logistics for various graduate student BME events. Active participant in the annual College of Engineering Graduate Student Recruitment Weekend. Attends off-site recruitment events, as needed. Serves as contact point for requests for information regarding graduate study, admission requirements, requirements for degrees, faculty research areas, etc. Forwards program information packets to potential graduate students. Processes and monitors graduate school applications; provides pertinent information to BME graduate admissions committee for applicant evaluation and admission decision. Updates applicants of status of applications and sends final acceptance or denial decisions. Processes graduate student admissions. Compiles, analyzes, and prepares statistical data reports pertaining to student admissions and progress. Responsible for coordinating BME Orientation activities and coordinating schedules with COE and the Graduate School.

Program Maintenance:

Prepares and processes University, College, and Departmental forms, including Graduate School petitions, supervisory committees, admission to candidacy, and reports on final exams. Coordinates compilation of graduate program catalog information, from program guidelines to the formal Graduate Catalog. Assists in the development of schedule of courses for BME courses and prepares and processes new course transmittal forms and termination/modifying course forms (e.g. Course Development and Course Delivery Data). Works with the academic team to ensure appropriate academic tasks are completed, such as Textbook Adoption, course room assignments, and set up and maintenance of instructor evaluations for courses via GatorRater. Assists in assigning graduate Supervised Teachers and Graders for courses. Tracks grade submission for general BME graduate courses and coordinates processing and submitting of grades for special courses, as well as processing of change of grade forms. Responsible for Certification of graduate degrees. Compiles, analyzes, and prepares statistical data reports regarding BME enrollment, retention, and other related data and prepare reports for the BME department and COE. Attends COE academic and curriculum meetings, as appropriate. Assists in Graduate Program Committee meetings from agenda development, note-taking, rule guidance, and implementation of suggested changes. Initiates, composes & signs routine program correspondence. Assists the Associate Chair for Graduate Programs with matters pertinent to the graduate program (e.g. curriculum revisions), as needed.

Events:

Coordinates with the Chair’s Assistant or other departmental/college staff members on planning and hosting events for the department, including monthly graduate student networking events, Off-Site recruiting/events at conferences, as well as university, college, and departmental functions (e.g. Spring Recruiting Visit, New Student Orientation, professional development events).

Cross-Training and Assistance:

Coordinates with other portion of Academic Office (Undergraduate) to serve in assisting during high load times or to fill in during absences. Teamwork with entire BME office staff is expected. Also, may cross-train with other co-workers in their absence.

Other:

Performs other duties as assigned by the Departmental Chair, and Associate Chair for Graduate Programs.

$55,000-$60,000; commensurate with qualifications and experience

Master’s degree in education, counseling, or academic field related to the college and one year of relevant experience OR Bachelor’s degree in similar fields with two years of relevant experience.

• Familiarity with student records, procedures, and rules.
• Should exercise confidentiality with sensitive information and documents.
• Ability to develop and maintain databases.
• Ability to communicate effectively both orally and in writing.
• Ability to effectively interpret written guidelines and policies.
• Knowledge of word processing software.
• Knowledge of office procedures and practices.
• Able to work independently with minimal daily supervision.
• Able to work under pressure to meet deadlines.
• Ability to work well with other staff and must be able to develop a rapport with students.
• Ability to coordinate and communicate actively with contacts in BME departments.

In order to be considered for this position, applicant must upload a cover letter and resume with application.

We offer flexible work arrangements such as hybrid remote work locations and/or schedules that fall outside of a unit’s usual working hours. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.