RIS-053-24 - Process and Systems Coordinator

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Planning, Systems and Information
Location:  Canterbury
Salary:  £25,742 to £28,759 per annum pro rata
Grade:  Grade 5
Post Type:  Part Time
Hours per Week:  17.5
Contract Type: Fixed Term - Ends 28/02/2025
Release Date:  Thursday 07 March 2024
Closing Date:  23.59 hours GMT on Sunday 24 March 2024  (unless otherwise stated)
Reference:  RIS-053-24

Do you have experience in supporting online systems with data entry and information gathering tasks? Are you detail-oriented individual with excellent organisational and interpersonal skills? 

If the answer is yes, then the role of Process and Systems Coordinator could be ideal.

In this role you will act as the key administrator to the Planning, Systems and Information Team, which sits within Research and Innovation Support. You will be expected to assist the team with data validation to ensure that the underlining data for research and innovation activity across the University is correct and meets the needs of internal stakeholders.

You will be expected to effectively communicate any system changes or updates to your colleagues within the Research and Innovation Support. 

As a Process and Systems Coordinator your duties will include:

• Acting as the key administrator for Worktribe, the research and innovation management system, acting as a point of contact on all matters relating to the system, ensuring staff understand expectations and requirements
• Develop, maintain and promote training and guidance resources on the effective use of Worktribe
• Deal with data quality issues and work with departments to ensure that any gaps and inaccuracies are addressed
• Support the use and management of external research and innovation systems, such as funder submission portals
• Help identify more general training needs across the institution and help devise and support the delivery of training sessions for cohorts of staff

The successful candidate will have/be:

• Educated to A Level or equivalent
• Experience of supporting the management and development of R&I systems and processes
• Strong organisational and time management skills
• A high degree of numeracy and confidence with figures
• Excellent verbal and written communication skills, with the ability to effectively and clearly communicate complex information

In return we can offer you:

An open and collaborative working environment and support in your development and wellbeing, along with a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• An excellent pension scheme with generous employer contributions
• On-campus cinema/theatre, sports facilities, library, nursery and food outlets, set among green, open space overlooking the Cathedral
• Study while you work discounts, cycle to work scheme, local business discounts
• On-site parking

Please see the links below to view the full job description and to apply for this post. If you require further information regarding the application process, please contact the People Services Team on [email protected] quoting ref number RIS-053-24

Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.