Resourcing Assistant

Job Purpose
In this role you will have responsibility for the end-to-end recruitment life cycle for a number of vacancies across a specified (Academic/Professional Services/Research) staff category, demonstrating strong process management expertise and multi-channel candidate sourcing whilst promoting an excellent candidate and hiring manager experience.

Main Duties and Responsibilities

• Review, finalise and implement the recruitment plan, including providing advice and guidance on recruitment policy, procedure and process, approach to advertising/attraction, selection tools and interview format. Ensure the plan is compliant from both an internal process and legal/regulatory perspective and work with college/school recruitment administration contacts to deliver a smooth, professional, and timely service and process for all involved.
• Work in partnership with the Local Resourcing Coordinator  to understand the requirements of each vacancy, ensure all job description details and persons specifications are entered in a relevant format and are of the required standard and appropriate to the role. Provide first draft of recruitment adverts for generic roles for review by Hiring Manager.
• Work closely and onsite when appropriate with Hiring Managers, HR Business Partners and Local Resourcing Coordinators, providing support and guidance where necessary and keeping vacancies on course with the resourcing strategy outlined and agreed within the recruitment plan. Seek opportunities to strengthen professional relationships with key stakeholders and identify opportunities to raise the profile of recruitment services available to them.
• Proactively partner with relevant colleagues to find the best possible candidates for the assigned job vacancies. In addition, support each candidate throughout the recruitment cycle process, from facilitating candidates with the correct information on preparing applications and attendance for interview, through to providing advice and guidance on process, including feedback to unsuccessful candidates as required.
• Manage the interview process, ensuring candidates and Appointing Committee members are kept up to date with all confirmations and amendments. Communicate and issue in a timely manner the interview documentation including interview packs, candidate presentations and any other candidate requirements, e.g. reasonable adjustments/ technology required, providing direct advice and guidance on these matters as required.
• Manage the initial conditional offer process to the preferred candidate, liaising with the Local Resourcing Coordinator to ensure all required approvals and documentation are received prior to making an offer. Manage the offer negotiation process to conditional acceptance and notify the Local Resourcing Coordinator and Onboarding Team on the successful candidate's acceptance for onward contract issue, accurately and timeously updating the e-recruitment system at each stage of the process. Provide appropriate candidate feedback when requested ensuring a positive and consistent candidate experience.
• Input, update and maintain accurate recruitment records on the recruitment database in line with policy and procedural requirements, data protection legislation and other relevant regulatory requirements, e.g. UKVI, working effectively as a team to ensure common drives are maintained in an effective and efficient manner which aids information provision/access and excellent service delivery.
• Provide reports and data analysis as required, proactively sharing information about recruitment trends and identifying areas where continuous improvement would be beneficial. Undertake all necessary administration in relation to the recruitment process.
• Maintain and apply a continuing knowledge of relevant policies, particularly UKVI and recruitment compliance issues, providing guidance and advice as required to client groups and candidates.
• Maintain privacy, confidentiality, and security of recruitment information, maintaining a high degree of confidentiality throughout the recruitment process.
• Work as part of a multi-skilled team, to contribute to the smooth running of the recruitment service and wider HR service in times of team absence or where workloads are particularly high.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential
A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.
A3 Good knowledge of employment law and compliance requirements as they relate to recruitment with awareness of the legal environment that HR operates within.

Desirable
B1 CPP or part CIPD qualified.

Skills

Essential
C1 Excellent organisational and administrative skills.
C2 Excellent IT Skills
C3 Strong ability to multitask and independently prioritise in a work environment with often changing and competing priorities and the ability to deliver exceptional customer service to all despite these pressures.
C4 Highly organised with a high level of attention to detail, committed to 'right first time'.
C5 Excellent communication, interpersonal and numeracy skills, able to clearly communicate information, sometimes of a technical nature, both verbally and in writing.
C6 Strong customer service orientation coupled with tact and diplomacy.
C7 Vacancy marketing and candidate attraction skills.
C8 The ability to add value in the recruitment process through business partnerships with hiring managers and a continuous improvement approach.
C9 Excellent candidate and stakeholder management skills.
C10 Ability to cultivate, build and maintain excellent relationships with ability to handle difficult or sensitive situations or people.
C11 Willingness to work across campus in line with business requirements and to work effectively and supportively within a small team.
C12 Ability to manage upwards, providing advice and guidance on process and influencing senior colleagues take appropriate actions.
C13 Ability to co-ordinate a range of activities and to plan over a period of up to 12 weeks.
C14 Strong service ethos, supporting both hiring managers and candidates.
C15 High level of initiative and decision-making ability/judgement with regard to resolving issues and determining appropriate action.

Experience

Essential
E1 Recruitment and resourcing experience gained in a fast paced, high volume recruitment environment.
E2 Experience of managing recruitment administrative processes, including the collation and monitoring of a range of data.
E3 Experience of HR/Personnel and ATS Systems.
E4 Proven and demonstrable experience of managing a large portfolio of vacancies simultaneously whilst maintaining customer satisfaction.
E5 Experience of using a wide range of sourcing and networking tools to include social media i.e. LinkedIn Recruiter and of writing advertising copy.
E6 The ability to source for roles across various disciplines at various levels.
E7 Demonstrable experience in full lifecycle recruiting.

Terms and Conditions

Salary will be Grade 5, £25,138 - £29,605 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff,  pension , benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your  health and wellbeing , including a free 6-month UofG Sport membership for all new staff joining the University.

Please click here   to find out more about working at the University .

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community  here .

We endorse the principles of  Athena Swan  and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.