Rankings and Accreditation Co-Ordinator

Job Purpose

As a Rankings and Accreditation Co-Ordinator you will manage alongside Accreditations, Rankings and Communication Manager (ARC) and the Accreditation and Rankings Deputy Manager, co-ordinating and supporting the delivery of objectives relating to School/student rankings surveys, Athena Swan, and School accreditations. You will manage ranking projects and Athena Swan submissions from inception through to implementation that will support the strategic themes of the business needs of the school. Furthermore, the role holder will contribute to the school’s rankings, Athena Swan and triple crown accreditations, as well as other awards, ensuring continuous improvement as well as supporting the brand and reputation to meet the school strategic objectives:

•        Financial Times

•        QS Rankings

•        Bloomberg Businessweek

•        Times Higher

•        Athena Swan

•        Association to Advance Collegiate Schools of Business (AACSB)

•        Association of MBAs (AMBA)

•        The European Quality Improvement System (EQUIS)

•        Principles for Responsible Management Education (PRME)

Main Duties and Responsibilities

1.        Responsible for the compilation of the school’s rankings submissions by collecting the data for each ranking and providing analysis of a variety of data in different formats, highlighting issues for the rankings team to consider. Working with the ARC Manager and Accreditation and Ranking Deputy Manager to coordinate the school’s participation in rankings and league tables:

•        Act as one of the principal points of contact with the various external organisations related to rankings/ league tables ensuring an excellent working relationship is established and maintained.

•        Ensure that material collected for ranking submissions is factually accurate, fully auditable, in a form suitable for submission, and shared among school staff as needed.

•        Coordinate communications with staff, students, and alumni to ensure the significance and importance of rankings, current and planned future performance is fully understood.

•        Gather and analyse data on rankings across a range of peer, comparison, and aspirant institutions.

•        Develop and enhance systems and processes to support the submissions to rankings on an ongoing basis, keeping the rankings dashboard up to date.

•        Maintain an overview/track yearly league table activity to assist in the planning of communication needs, data collection requirements.

•        Assist in planning and coordinating internal communications campaigns related to rankings activities.

• Coordinate communications with staff, students, and alumni to ensure the significance and importance of rankings, current and planned future performance is fully understood.
• Organise information sessions for students, inviting key guests to speak about the importance of rankings.

2.        Support the ARC Manager and Accreditation and Rankings deputy manager in providing guidance and ensuring compliance with criteria/methodology, consulting with the ranking professional bodies and informing the school rankings group on improvements, revisions and changing priorities as directed by the ARC Manager.

3.        Responsible for the QS World Ranking data gathering process. Working with the ARC Manager and Accreditation and Rankings Deputy Manager to enhance the process, create timelines and work with various members of the school to ensure contacts are gathered to submit as part of the Academic and Employability Reputation survey. Working closely with the planning office and other colleagues around the University on the University submission and reporting insights back to the rankings committee.

4.        Manage large volumes of complex data, including all data submitted for the rankings survey and mandatory data for the Athena Swan submission. This will involve drawing data from various sources including the School, the College and the University and ensuring the data is accurate. Providing data analysis and reports to support the rankings and Athena Swan submissions and decision making.

5.        Responsible for maintenance of the Rankings and Athena Swan website, SharePoint and teams’ site ensuring information is accurate and up to date in conjunction with the Accreditations Manager.

6.        To clerk the School Rankings Committee, providing active support to manage the business of the committee by:

•        Providing administrative support for the Chair

•        Taking minutes at monthly meetings

•        Producing action grids and monitoring these/liaising with colleagues to ensure timely completion of tasks.

•        Collecting data to inform school wide rankings policymaking.

7.        To provide administrative support to the Athena Swan SAT chair and Professional Service Lead by contributing to the compilation of the application and action plan, assisting with the data collection, and clerking the Self-Assessment Team meetings. This will include:

•        Supporting the submission of the Athena Swan application

•        Keeping a track of all the actions

•        Ensuring the data is kept up to date.

•        Support the SAT subgroups.

8.        Support the Accreditation Team during peak periods of the triple crown and supporting data collections and intelligence gathering.

9.        Responsible for own complex and changing workload, with the ability to work under minimal supervision.

10.    Take a lead role in the continuous improvement of administrative functions through identifying and supporting the implementation of process improvements to enhance the school rankings and Athena Swan.

11.    To act as alternate to the accreditations administrator and shadow their main duties and responsibilities.

12.    The post holder will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by the line manager.

Knowledge, Qualifications, Skills, and Experience

Knowledge/Qualifications

Essential:

A1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

A2. An up-to-date knowledge of applying Microsoft Office suite programs/applications including Word, Excel, PowerPoint, Outlook and OneDrive.

Desirable:

B1. Broad understanding of the University structure and policies, practices, and procedures in relation to Quality Enhancement and Assurance

B2. Knowledge and understanding of the different Ranking bodies, FT, QS etc.

B3. Experience of a quality enhancement/accreditation/ranking regime, preferably within an HE landscape.

B4. Experience of working in a higher or further education setting

Skills

Essential:

C1.         Ability to interact effectively with people at different levels within the University and external companies

C2.         Excellent Analytical and problem-solving capability

C3.         Excellent communication skills (oral and written) and ability to communicate complex data/concepts clearly and concisely

C4.         Ability to prioritise competing demands from a variety of stakeholders

C5.         High level of competency in IT skills

C6.         Excellent attention to detail

C7.         Ability to work effectively both independently and as part of a team

C8.         Ability to organise own workload.

C9.         Ability to adhere to timescales and produce information clearly and concisely, both verbally and in written form

C10.       Strong organisational skills with the ability to support multiple projects simultaneously

Experience

Essential:

E1. Experience of working in a busy administrative environment, dealing with a wide range of colleagues and different departments with conflicting priorities.

E2. Experience of working with large quantities of data and analysing

E3. Experience of introducing and reviewing processes

E4. Clerking committees and minute-taking

Terms and Conditions

Salary will be Grade 5, £25,138 - £29,605 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.