Job Purpose
You will be responsible for the planning, co-ordination and administrative implementation of a range of activities and initiatives in support of the University's People & Organisational (P&OD) strategy. This will include providing expert advice and administrative support aimed at enhancing the efficiency and effectiveness of the P&OD function. Working within the Shared Services/College team, you will have a role to play in process improvement and will be involved in projects and engagement events, fostering a positive work culture within an inclusive University community.
Main Duties and Responsibilities
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
- A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
- A2 Up to date knowledge of HR legislation and best practice.
Desirable
- B1 A qualification in HR e.g., CIPD (Chartered Institute for Personnel and Development) Level 5 Associate Diploma in People Management
- B2 Up to date knowledge of University policies and procedures
Skills
Essential
- C1 Highly proficient in the use of Microsoft Office Suite and in particular Excel, Word, Outlook and OneDrive, as well as experience of using People (HR) systems.
- C2 Excellent level of accuracy and attention to detail, whilst working with large, complex data sets.
- C3 Excellent written and verbal communication and people skills (tact, diplomacy, discretion, assertiveness).
- C4 Demonstrable ability to manage own time effectively, multi-task and prioritise a busy workload, whilst working towards team goals and deadlines.
- C5 High level of initiative and decision-making capability to resolve issues and determine when to involve more senior colleagues.
- C6 Proficient level of numeracy and the ability to understand financial budgets and reports.
- C7 Working knowledge of General Data Protection Legislation (GDPR) compliance in the management of personal data.
- C8 Ability to contribute to process improvement and development.
Experience
Essential
- E1 Some experience of working in a busy People & OD (HR) Office, meeting multiple deadlines.
- E2 Experience of understanding and disseminating complex People (HR) policies to colleagues and managers.
Desirable
- F1 Experience of meeting minute taking.
Terms and Conditions
Salary will be Grade 5, £25,138 - £29,605.
Both posts are full time (35 hours per week) and fixed term to cover maternity leave for up to 12 months or until the substantive postholder returns.
Please note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full-time staff, pension , benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing , including a free 6-month UofG Sport membership for all new staff joining the University.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here .
We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
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