Executive Assistant to Head of Department of Physics

South Kensington Campus

We have an exciting opportunity for an Executive Assistant to join our busy and friendly Head of Department’s office. The Head of Department’s team delivers high quality support to staff and students in the internationally renowned Department. of Physics

This role will see you interacting with all aspects of the College and having responsibility for the delivery and management of key department tasks.

In this role, you will work closely with the Head of Department’s team, academic and administrative staff and other members of the Department, Faculty and College. You will be responsible for providing executive level, project management and HR administrative support.

Working closely with the Head of Department, Deputy Heads of Department, Departmental Operations Manager and Research Operations Manager, you will ensure that the Head of Department’s Office runs smoothly. You will be required to take a proactive approach to co-ordinating the timely delivery of a range of tasks and projects in conjunction with senior stakeholders, staff and external collaborators.

You must have the following essential criteria:

• An appropriate academic qualification, equivalent vocational qualification and/or experience in a similar role
• Substantial experience in a similar or related Executive Assistant type role, demonstrating development through involvement in a series of progressively more demanding roles
• Experience in researching and drafting presentations, speeches, documents etc
• Evidence of excellent planning and organisational skills
• Excellent communication and interpersonal skills and the ability to deal with a wide range of people, at all levels, with confidence
• Proven ability to establish and maintain administrative systems in order to ensure efficient and effective running of an office

Applications can be made online via our website. Please go to www.imperial.ac.uk/jobs  and search for NAT01698.

We require all candidates to fully complete an online application via our website.

Previous applicants need not apply.

Further details about the position and application process are available from Luke White, Department Operations Manager, [email protected]

If you experience any technical issues when applying online please email [email protected]

The Department of Physics is an IoP JUNO Practitioner and an Athena Silver SWAN Award winner reflecting our commitment to building a supportive, inclusive and highly motivated community.