Executive Assistant - Human Resources

King's College London, United Kingdom

Updated: 2 days ago
Location: Harrow N W and S, ENGLAND
Deadline: 28 Apr 2024

Job id: 087672. Salary: £37,332 - £42,099 including London Weighting Allowance.

Posted: 11 April 2024. Closing date: 28 April 2024.

Business unit: Human Resources. Department: HR Director's Office.

Contact details:Alice Rule. [email protected]

Location: Guy's Campus. Category: Professional & Support Services.


About King's

The VP People & Talent/Chief People Officer (VP P&T/CPO) is seeking a confident, highly proficient, and experienced Executive Assistant to provide broad support. The post holder will be a member of the HR Directorate, providing high level support to the VP P&T/CPO, along with supporting the HR Business Manager as required.  The postholder will report to the HR Business Manager.


About the Role

The main purpose of the role is to provide comprehensive, confidential, and high-quality PA support to the VP P&T/CPO including smooth and efficient running of the diary, providing email correspondence and often being a first point of contact for the office. It will also include providing administrative support to the HR senior leadership team. This role will also include supporting projects as directed by the HR Business Manager and VP P&T/CPO.

We are looking for someone who has substantial experience as an EA at a senior level providing operational support in a busy office with competing demands. You will be motivated by the challenges and opportunities facing higher education, highly organised, and flexible in your approach. We are looking for someone who has proven skills in managing numerous tasks and prioritising workload. Excellent communication skills are essential as is an attention to detail. You will be a self-starter with a can-do attitude. 

The post holder will be the primary point of contact for the VP P&T and work closely with them and the HR Business Manager to enable them to meet the HR Directorate’s strategic objectives.

This is a full time role and you will be offered an indefinite  contract


About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  • Fluency in English Language and excellent verbal and written communication skills with the ability to communicate widely with a range of stakeholders internally and externally
  • Excellent IT skills, including experience of using standard office packages Office 365 suite of software efficiently including Outlook, SharePoint, Teams including financial systems
  • Experience of providing comprehensive PA support to senior staff, preferably in the HE sector, including electronic diary management and ideally experience of producing high quality minutes and meeting management
  •  Experience of administration in a complex environment, including organising large meetings/events management
  • Experience of working in a project-led environment, with ability to carry out own research to get the work completed.
  • Experience of working in a fast-paced environment, with strong attention to detail, accuracy and ability to meet deadlines.
  • Motivated, resourceful, self-starter who can work independently with minimal direction, tact and diplomacy.
  • Able to deal with sensitive information with the utmost discretion and confidentiality.

    • Desirable criteria

  • First degree or equivalent
  • Experience of working in the higher education sector
  • Experience of servicing meetings i.e. formulating agendas, action logs

    • Full details of the role and the skills and experience required, can be found in the job description, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what stage of the process the managers will look to assess the criteria.


    We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

    We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

    We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

    To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.

    Interviews will be a two stage process and will take place in May 2024.

    We are / are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.


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