Deputy Head of Pay and Pensions

Job Purpose

To provide and manage a customer focused Payroll & Pensions service and to ensure that the University complies with all legislative requirements and meets its obligations to staff, pension schemes and all external agencies, ensuring that they are paid correctly and on time.

To provide required support to the various University Pension Schemes and to provide advice, guidance and strategic input at Senior Management level throughout the University with regards to Pay and Pensions.

Main Duties and Responsibilities

1. To ensure all payroll, pension and expense reimbursement payments are made accurately, on time and in accordance with the current legislative requirements and University procedures.

2. To ensure that proper procedures and controls are in place throughout the pay and pension processing cycle in order to ensure the integrity of the payroll data and production of accurate and error free payroll information.

3. To ensure that all periodic statutory and non-statutory returns are accurate and completed on time in order to meet monthly and annual obligations; specifically payments to Her Majesty's Revenue and Customs (HMRC) in respect of income tax and National Insurance deducted, and payments to other bodies such as pension agencies, courts and trade unions. To develop systems and procedures to enable identification, control and the proper reporting of taxable benefits-in-kind.

4. To provide financial information to all levels of University Management for decision[1]making and control purposes and promoting good payroll practices by regular and ongoing meetings with user departments in order to' keep them appraised of current payroll legislation and procedures and maintaining high levels of customer care.

5. Responsibility to ensure that required developments are identified and implemented promptly and correctly, including development of a pay and pensions strategic plan, covering staff, systems and process development to ensure continued service excellence.

6. To ensure that all expenditure generated out with the payroll run cycle is minimised but where necessary, is properly accounted for, reconciled and subsequently the financial ledger.

7. To recruit, train, manage, coach and proactively support and motivate staff in order to maintain delivery of high quality service levels and foster culture of continuous improvement.

8. To proactively engage with P&OD colleagues to ensure clear communication channels and understanding of process, developments, and integration touch points in the end to end process are understood, documented and actioned.

9. To manage University overseas payroll process ensuring all overseas staff are paid correctly, on time, that deductions and legislative return requirements are met and that the University has properly met all its pay ad pension related obligations in respect of the overseas employments.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Educated to degree level.

A2 Relevant professional qualification / CIPP.

A3 Up to date and comprehensive knowledge of employment law, where this relates to payroll and pensions activity.

Desirable:

B1 Working knowledge of Agresso / Core Payroll.

Skills

Essential:

C1 Full understanding of the rules and regulations governing the operation of PAYE tax and National Insurance contributions as well as the consequences of noncompliance.

C2 Full understanding of the rules, regulations and legislation governing pension schemes.

C3 Solid understanding of accounting principles associated with pay and pension schemes.

C4 Solid understanding of the basis on which DB and DC pension schemes operate.

C5 Full windows suite expertise.

Experience

Essential:

E1 Significant payroll management experience at senior level gained within a medium to large organization circa 10,000 FTE payroll.

Terms and Conditions

Salary will be Grade 8, £48,350 - £56,021 per annum.

This post is full time and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.