CSF-845-24 - PA to Directorate

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Finance Directorate
Location:  Canterbury
Salary:  £25,742 to £28,759 per annum
Grade:  Grade 5
Post Type:  Full Time
Contract Type: Fixed Term - Ends 31/03/2025
Release Date:  Thursday 29 February 2024
Closing Date:  23.59 hours GMT on Sunday 10 March 2024  (unless otherwise stated)
Reference:  CSF-845-24

Are you an experienced PA, Secretary or Administrator with excellent customer service skills? Can you balance completing demands and priorities, with the confidence to work well with staff at all levels? 

If so, this full time, fixed term role as PA to the Directorate could be for you.   

You will work closely with the Director and Assistant Directors to provide a range of administrative and secretarial support with a particular focus on diary management, supporting meetings including minute taking and also a number of ad hoc projects – as well as ensuring the smooth running of the Directorate.

Your role will enable these senior roles to focus their attention on strategic and management tasks. You will be trusted to work efficiently and effectively using your discretion and understanding particularly around, at times, the confidential nature of the work. 

In this role you will be at the heart of leadership working in a fast-paced, varied and exciting environment. 

As PA to the Directorate you will:

• Provide a highly confidential PA service to members of the Directorate
• Plan, organise and service meetings and committees
• Undertake a range of administrative tasks, including planning, responding to enquiries, drafting documents and undertaking research
• Administer a range of transaction financial and procurement processes, coordinating with the Department Administrator
• Be a first point of contact to visitors and staff, demonstrating excellent customer service skills at all times

To be successful in the role you will have:

• Proven PA, secretarial or administrative experience in a busy office
• Good IT skills, particularly Microsoft Office (intermediate level),
• An interest and willingness to learn about current issues in Higher Education
• Excellent interpersonal and communication skills
• Diary management and minute taking experience 

In return we can offer you:

An open and collaborative working environment and support in your development and wellbeing, along with a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• An excellent pension scheme with generous employer contributions
• On-campus cinema/theatre, sports facilities, library, nursery and food outlets, set among green, open space overlooking the Cathedral
• Study while you work discounts, cycle to work scheme, local business discounts
• On-site parking

Please see the links below to view the full job description and to apply for this post. If you require further information regarding the application process, please contact the People Services Team on [email protected] quoting ref number CSF-845-24

Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.