Contract Surveyor

Job Purpose

To support Facilities Services Head of Frameworks and Contracts by providing a full range of professional contract surveying and valuation services relating to the management of maintenance and minor works frameworks and contracts.

Lead the function of Contracts Supervisors and Administrative resources in ensuring commercial and contractual compliance with Contract provisions; monitoring progress to agreed programmes of work ensuring quality performance against Key Performance Indicator (KPI) mechanisms and value for money standards are recorded and maintained.

Ensure commercial management of contractor accounts in accordance with Contract provisions and KPIs.

Main Duties and Responsibilities

Surveying, Planning and Measurement

To lead, plan and prioritise an effective and efficient pre and post contract surveying service to support the delivery of maintenance services and minor projects; ensure preparation of all contract documentation.

To effectively plan workloads and organise several professional colleagues undertaking contract management functions (on other specific specialist categories) to ensure work is integrated and co-ordinated in line with operational plans and budget forecasts.

To lead input to develop and implement a structured and consistent approach to scheduling, valuations and payment certification in line with audit requirements.

To lead on the review of payment applications, monitoring of costs and progress against budget; ensure in-coming applications for payment from contractors and service providers are checked and signed off to release payment; and review and agree monthly and final accounts.

To provide a comprehensive and professional estimating service across a diverse range of estates functions. Develop and maintain standard pricing information to support managers, supervisors, administrators, budget holders and help desk staff in addressing frequently addressed questions from University customers.

To develop repair solutions and prepare schedules of work, working with other technical staff/external consultants as required.

To support the Frameworks and Contracts Performance Manager in recording and managing KPIs including incentivisation / gain share mechanisms. Support the appropriate introduction of balanced KPI mechanisms where these are not in place.

Procurement

To lead and support the preparation and development of detailed specifications and tender documentation in liaison with specialist technical staff and/or external consultants.

To instruct/commission tender action for various service and works contracts; review and analyse tender returns, provide guidance and direction where queries arise; prepare reports on tender outcomes and make recommendations for contract awards.

To manage the estimate/quote process and procedures within delegated authority levels, review and analyse returns and prepare reports along with recommendations for appointments.

Compliance

To support the Head of Frameworks and Contracts in the development and delivery of an overarching contract management strategy in accordance with University standards, ensuring contracts are well aligned, well managed and performing well.

To maintain management systems and procedures for the monitoring of external contracts, in line with University Data Management Protocols, record key performance indicators, highlight areas of non-compliance and work with the Performance Manager collaboratively to ensure that contract compliance issues are resolved effectively.

Lead on the initial resolution of disputes and contractual claims in a professional manner, escalating complex claims where required to the Head of Frameworks and Contracts, Procurement Office and/or legal advisers.

Risk

Manage the review and maintenance of the Frameworks and Contracts risk register in conjunction with the Project Management Office (PMO); systemically assess, track and mitigate potential supply and other risks to achieve supply chain performance agility and resilience.

Other

To establish and maintain links between the asset register and planned scheduled maintenance contracts, aligning information with CAFM systems. Instruct change control and/or compensation events to amend contract scopes and/or specifications to reflect the changing asset list of the University.

To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training/development activities and encourage and support staff in their development and training.

To deputise for the Head of Frameworks and Contracts as may be required.

Knowledge, Qualifications, Skills and Experience

Knowledge/ Qualifications

Essential:

A1 An ordinary degree in a relevant subject i.e., Quantity Surveying, Building Surveying or Construction Management. Or: Equivalent, including professional accreditation with relevant formal training, or ability to demonstrate the competencies required to undertake the duties having acquired the necessary knowledge and skills in a similar or number of different specialist Management roles in Commercial and Contract Management.

A2 Evidence of Continuing Professional Development relevant to role.

A3 Thorough knowledge and understanding of construction and maintenance forms of contract, standard terms and warranty arrangements.

A4 Thorough knowledge of contract law.

A5 Thorough knowledge and understanding of all aspects of construction and maintenance practices, particularly within a large complex and dynamic built environment.

A6 Thorough knowledge and understanding of Risk Identification, Management and Mitigation.

Desirable:

B1 Knowledge of SFG20, output specification principles, the National Schedule of Rates (NSR) and other standard forms of specification.

B2 Professional Membership of a relevant professional body.

B3 Sound knowledge of NEC Contracts.

B4 Broad understanding of Higher Education and public sector collaborative procurement initiatives.

B5 Sound knowledge of Public Procurement regulations.

Skills

Essential:

C1 Excellent ability to analyse and evaluate complex facts and figures across a wide range of contract issues, considering legislation, organisational and other conflicting demands and to develop appropriate solutions.

C2 Excellent IT skills including high level competence in the use of Microsoft Excel and Microsoft Word.

C3 Proven ability to work methodically under pressure, pay careful attention to detail and systematically deal with multiple projects.

C4 Demonstrable ability to work under limited supervision under own initiative to prioritise workload to meet agreed timescales.

C5 Excellent report writing skills.

C6 Demonstrable ability to effectively manage, support and develop team.

C7 Demonstrable ability to influence others to effectively fulfil their duties required by legislation, current policies and procedures.

C8 Commercial acumen in prioritisation of competing issues for resolution.

Experience

Essential:

E1 Demonstrable experience in contract management and construction procurement within an organisation with a large and varied asset portfolio to meet the requirements of the post.

E2 Extensive experience in developing specifications, scheduling works and pre and post construction measurement.

E3 Extensive experience in the operation of Framework agreements and measured term contracts, utilising call-off and mini competition award criteria.

E4 Experience of managing and controlling budgets.

Desirable:

F1 Experience of developing and operating key performance indicator mechanisms/ dashboard reports.

F2 Working knowledge and understanding of incentivisation and gain share mechanisms.

Terms and Conditions

Salary will be Grade 8, £48,350 - £56,021 per annum.

This post is full time (35 hours per week) and open ended (permanent). Relocation assistance will be provided where appropriate.

NB: This post is a readvertisement. Previous applicants need not apply.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.