Careers and Work Experience Assistant

Job details

College

Buxton & Leek College

Responsible to

Careers and Engagement Manager

Location

Buxton & Leek College (Buxton Campus)

Salary

£22,021 per annum (for exceptional performers, there is scope for further progression up to £25,088 per annum)

Closing date

Sunday 16 June 2024

Contract type

Permanent

Post type

Full-time

Adaptive working type

Onsite
This role will be based on site, primarily in the named location.

Reference

0530-23

About the role

The Careers and Work Experience Assistant role will provide excellent administrative and customer service to students and industry in order to deliver a quality service for student careers and work experience.

You will work with students, tutors, industry, community organisations and colleagues within the Learner Journey Team based at Buxton & Leek College, to deliver all aspects of the service, making effective use of systems, implementing procedures and promoting the service using a variety of methods. The role will require frequent interaction with clients, excellent administrative skills and an understanding of careers and work experience. 

Requests for part-time hours and flexible working will be considered. 

For further information and informal enquiries regarding the role, please contact Careers and Engagement Manager, Sarah Thompson via [email protected]

For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via [email protected]

Principal accountabilities

To locate and negotiate work experience placements as part of the Careers and Engagement team for every FE student who requires one as part of their programme.

To ensure that all the data in respect of careers and work experience placements for the Buxton and Leek College is held on the central Database.

To collect and complete all of the necessary information to support the work experience process including industry and student details for Health and Safety Assessors.

To ensure that Health & Safety requirements are constantly updated to comply with University and legal Health & Safety requirements.

Agree between the placement provider and student the details of attendance, dress code and work expectations.

Undertake and administer DBS for students, as and when required for work placements.

To initiate, maintain and build on productive relationships with current and potential placement providers.

To employ a range of IT skills e.g. spreadsheets, email, internet research and databases in order to manage and progress work efficiently.

To assist with projects and tasks in relation to employer and careers events as outlined by the Engagement Manager.

To be welcoming and helpful to all students that engage with the Careers and Engagement Team.

Adopt the University’s Core Values and Underpinning Behaviours

To act with due regard for Health and Safety of self and others

To comply with the requirements of Safeguarding Children and Vulnerable Adults, Prevent, Health and Safety, Quality and other University policies including Equal Opportunities, Risk Management and Equality and Diversity.

Person specification
Essential Criteria
Qualifications

• GCSE Maths (Grade A-C) and English (Grade A-C) or equivalent

Experience

• Working with and following standard procedures and internal/external regulations
• Working with different computer systems including Microsoft Office packages and bespoke / in house systems

Skills, knowledge & abilities

• Ability to communicate clearly with internal and external customers and colleagues, both written and verbal
• Ability to carry out multiple tasks and prioritise own workload
• Ability to work to multiple deadlines with competing demands
• Ability to work with colleagues at all levels to achieve common goals
• A welcoming, positive can-do attitude
• Ability to adapt positively to change
• Ability to take responsibility and proactively resolve matters

Business Requirements

• Committed to promoting equality, diversity and inclusion

Desirable Criteria
Qualifications

• IT Qualifications, eg. ECDL, CLAIT, GCSE IT
• Customer Service / Administration qualifications, eg. NVQ, BTEC

Experience

• Experience of working in a Higher/Further Education administrative environment
• Experience of working in a Business-to-business setting
• Experience of working directly with students / learners

Business Requirements

• Willingness to enhance and develop skills

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and rewardsFind out more about pay and rewards

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

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• Advice on completing your applicationAdvice on completing your application

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at [email protected] .

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

The University is unable to sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK.

Please visit Applying from Overseas for more information.

DBS check

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974 and is therefore subject to an enhanced Disclosure and Barring Service (DBS) check.

Any information you provide will be treated in confidence and only used when considering your suitability for the post.

To enable us to process your DBS check please ensure you are able to supply the documentation listed on the DBS website at interview stage.

The University of Derby is committed to safeguarding and promoting the welfare of all our staff, students and children. At the University of Derby, safeguarding is everybody's concern.

What is Adaptive Working?

Adaptive working is about enabling a high-performing, flexible, and responsive work culture where the place, time, and manner of working are tailored to the specific work activity. This approach ensures that the working environment, including both physical and social surroundings, supports employees to perform at their best and meet the university's evolving needs.

In addition, adaptive working involves intentionally designing workspaces to support a range of activities and disciplines, providing the right environment for meaningful in-person connections and effective collaboration. This includes ensuring that employees have access to the necessary equipment and resources from their first day at the university.

Adaptive working encompasses different modes of working such as site-based, remote or hybrid working. It is a broad framework within which all staff can operate effectively according to their role.

Equity, diversity and inclusion

The University of Derby is committed to promoting equity, diversity and inclusion. However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.

A university that celebrates youA university that celebrates you

Environmental Sustainability

At the University of Derby, we are passionate about embedding sustainability into everything that we do. We aim to bring environmental sustainability into all aspects of the University, including teaching, research and operational activities. In line with the University's strategic framework, we expect all our staff to embed sustainability into their working practices and support the University's objective to reach net zero carbon by 2040.

Environment and sustainabilityEnvironment and sustainability

Further details

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

The University of Derby is committed to safeguarding and promoting the welfare of all our staff, students and children. At the University of Derby, safeguarding is everybody's concern.